CREATE RECURRING A/P VOUCHERS

Use this screen to create recurring vouchers for a specified period, after setting up Template Vouchers. The system will create recurring vouchers based on the recurring voucher code, user identification range, and template voucher number range specified. You also can specify a starting voucher number.

The recurring vouchers will be created in the subperiod specified if:

• The subperiod is selected for the recurring code;

•  The subperiod falls within the optional range specified on the voucher template; and

• The fiscal year, period, and subperiod is later than the last created fiscal year, period, and subperiod stored in the template.

As each voucher is created, the system will update the last created fiscal year, period, and subperiod field on the voucher template to track the periods in which the vouchers have been created. From the Header subtask of the Enter A/P Vouchers screen, the Recurred Voucher checkbox will be selected for the newly created recurring vouchers, and the template voucher number from which it was created will display in the Template field. You can edit recurring vouchers like normal vouchers in the Enter A/P Vouchers screen.

Note:  For those Costpoint users who execute multicurrency transactions, recurring vouchers will NOT maintain currency information. Each recurring voucher will be saved with a "zero" exchange rate. Enter the applicable exchange rates in the Enter A/P Vouchers screen before posting your recurring vouchers. This will help you post and pay each period's voucher with a current exchange rate.

Select Code

Recurring Voucher Code

Select a recurring voucher code in this required field. All vouchers with this code will be created if the specified period exists for that code.

Starting Voucher No

Voucher No

Enter a starting voucher number or let the system assign one for you. The system will use this number for the recurring vouchers that it creates. If you do not specify a number, the system uses the Last System Voucher Number from the A/P Voucher Settings screen.

Select Template Voucher No

Range Option

Use this drop-down box to select the range of template voucher numbers to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting template voucher number for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending template voucher number for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Fiscal Year

Use this required field to specify the year of the selected template voucher number so that the system will know which template voucher to create. You can print the Voucher Edit Report to see which year the template vouchers are recorded.

Select Entry User ID

Range Option

Use this drop-down box to select the range of user IDs to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting user ID for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending user ID for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select Destination Subperiods

Range Option

Select the range of subperiods for which recurring vouchers should be created. Valid options are "All," "One," "Range," "From Beginning," and "To End."

From Fiscal Year

Enter the fiscal year in which the recurring vouchers should be created. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

From Period

Enter the period in which the recurring vouchers should be created. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

From Subperiod

Enter the starting subperiod in which the recurring vouchers should be created. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To Subperiod

Enter the ending subperiod in which the recurring vouchers should be created. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Voucher Info

Inv No

Enter the optional invoice number to be used on the recurring vouchers that will be created. If you leave this field blank, the program will use the template voucher data.

Invoice Date

Enter the optional invoice date to be used on the recurring vouchers that will be created. If you do not enter a date, the program will use the template voucher data.

Due Date

Enter the optional due date to be used on the recurring vouchers that will be created. If you do not enter a date, the program will use the template voucher data.

Process Create Recurring A/P Vouchers

Select this button on the toolbar to create recurring vouchers in accordance with the options specified.