You can open this subtask only after you highlight a row in the voucher detail and store information relating to one line in the voucher detail such as Vendor ID, General Labor Category (GLC), Project Labor Category (PLC), Hours and Amount. This screen is useful if you need to capture the total hours and amount of cost incurred against the project for vendors as well as employees. Capturing total hours and amount of cost against labor categories is essential for level-of-effort projects or projects where you bill based on hours incurred against labor categories, apply fee on total hours, bill based on a percent of labor hours incurred, or simply track all hours charged against the project for project management. You can control this feature in the G/L to prevent certain types of accounts from being charged during voucher entry.
The voucher number, vendor information, line number and VAT Recovery amount default form the main screen and cannot be edited. The account, organization, project, reference 1, reference 2 and amount from the voucher detail will also display.
The system uses this non-editable field to track the number of lines in the table. This field will be updated automatically as you insert or delete lines.
Enter, or use Lookup to select, a valid vendor employee identification number for this vendor.
This field displays the vendor employee name associated with the vendor employee ID from the Maintain Vendor Employee screen.
Enter, or use Lookup to select, a GLC for this vendor. The GLC normally does not apply to vendors, but you can enter "1" for the vendor and, if there is a relationship between the GLC to the PLC against the project, the system will display the PLC for this vendor and project.
Enter, or use Lookup to select, a PLC for this vendor. If there is a relationship set up for this vendor against the project, the system will provide a default, but you can change the PLC.
This field displays the description of the PLC Code selected.
Enter the hours for this vendor and labor category.
Enter the amount for this vendor and labor category.
This field displays the VAT recovery amount, if any.
Enter the effective billing date.