Use this subtask to review and edit A/P transactions that occur in a currency other than your company's functional currency.
For transactions with three identical currencies—when the transaction and pay currencies match the functional currency—this screen defaults certain information based on that three-way match. Unless you plan to change the payment currency for this voucher, do not change the settings in this subtask.
Accounting
Accounts Payable
Vouchers
Enter A/P Vouchers
Exchange Rates button
This field displays the voucher number from the Enter A/P Vouchers screen.
These fields display the vendor ID, vendor name, and location from the main screen.
Select the transaction currency for this voucher. This is the currency your vendor used on the invoice. The currency displayed was selected as the default transaction currency in one of two places. The default transaction currency is selected from the Multicurrency subtask of the Maintain Vendors screen. If no default has been selected for the vendor, the default transaction currency is selected from the Multicurrency Settings screen in Costpoint Multicurrency. Any transaction currency you select must also belong to the same rate group as the pay and functional currencies.
Select the payment currency for this voucher. This is the currency you will use to pay the voucher. The currency displayed was selected as the default pay currency in the Multicurrency subtask of the Maintain Vendors screen. If you selected no default for the vendor, the default pay currency is your functional currency. For those vouchers to be partially paid, you can use a different currency for each payment. Any pay currency you select must also belong to the same rate group as the transaction and pay currencies.
This field displays the rate group description used for this transaction. For transactions entered without a rate group (the transaction, payment, and functional currencies are all the same), this field displays the Default Rate Group. You specify the default rate group on the Multicurrency subtask of the Maintain Vendors screen. If you selected no default for the vendor, the default rate group is taken from the Multicurrency Settings screen in Costpoint Multicurrency. This field is editable.
This field displays today's date (the system date) for the selected rate group ID. This field is editable. If you change this date, the Trans to Func or Trans to Euro and Euro to Func fields default to 0.
If your currency exchange rates are tracked by date, the exchange rate used for this transaction currency to functional currency exchange depends on the date or range of dates in which this rate date falls. Costpoint first looks to exchange rates by date, then to exchange rates by period. (Exchange rates by period are included only if the Use period rate, if available option was selected in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the rate used depends on the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This field mimics the Trans to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field is the product of the Trans to Euro and Euro to Func fields. The fraction that displays to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this check box to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless you clear this check box.
For those transactions that involve countries that are EC members, this field is titled Trans to Euro and displays the rate for the transaction to Euro currency. This field displays as Trans to Func if non-EC currencies are being exchanged.
For those transactions that involve countries that are EC members, this field is titled Euro to Func and displays the rate for the Euro to functional currency. This field displays as N/A if non-EC currencies are being exchanged.
Click this button to refresh the rate field with information from the Trans to Func or Trans To Euro field.
This group box is disabled for those vouchers that have the same transaction and pay currency.
This field displays today's date (the system date). This field is editable. If you change this date, the Trans to Func or Trans to Euro and Euro to Func fields default to 0.
If your currency exchange rates are tracked by date, the exchange rate used for this functional currency to pay currency exchange depends on the date or range of dates in which this rate date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period are included only if the Use period rate, if available option was selected in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the rate used depends on the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This field mimics the Trans to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field is the product of the Trans to Euro and Euro to Func fields. The fraction that displays to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this check box to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless you clear this check box.
For transactions that involve countries that are EC members, this field is titled Func to Euro and displays the rate for the functional to Euro currency exchange. This field displays Func to Pay if non-EC currencies are being exchanged.
For transactions that involve countries that are EC members, this field is titled Euro to Pay and displays the rate for the Euro to pay currency exchange. This field displays N/A if non-EC currencies are being exchanged.
Click this button to refresh the rate field with information from the Func to Pay field.