CUSTOMS INFO

Use this subtask to record customs and excise information for the customer invoice from the main screen. Because all fields are optional on this subtask, you can use only those fields that are necessary for the selected invoice on the main screen.

Use this subtask at any time before posting this invoice. In addition, you need to run the Update Tax Report Tables utility in Costpoint General Ledger.

If you want to produce an A/P voucher with only VAT amounts on it, see AP Voucher With Only VAT Amount - Special Topic AP-13 for guidelines.

Subtask Location?

Transaction Values

Vendor, Currency, Voucher No, Invoice Date, Invoice Tax Amt

These non-editable fields display information from the main screen.

Value Added Tax Info

Tax ID

This non-editable field displays the VAT registration number of the vendor entered in the VAT Info subtask of the Maintain Vendors screen.

Tax Date

This non-editable field displays the tax date applicable for this invoice. By default, this field displays the invoice date from the main screen.

Tax Location

This non-editable field displays the tax location of the vendor entered in VAT Info subtask of the Maintain Vendors screen. To modify the tax location, use the VAT Info subtask of the Maintain Vendors screen.

Customs Header Information

The information entered here applies to all rows of this invoice.

Destination Country

From the drop-down list, select the receiving country for the selected invoice. The countries available are those saved in the Maintain EC Countries screen in Costpoint System Administration.

Traffic Direction

From the drop-down list, select the traffic direction for the selected invoice. The directions available are those saved in the Maintain Customs Traffic Direction Codes screen in Costpoint System Administration.

Permit/License ID

Enter any permit or license for the selected invoice.

Intrastat Reference No

If this invoice requires an intrastat reference, enter the number here. Intrastat declarations are required for goods and services sold between European Union countries. These reference numbers help to keep statistical records about the importing and exporting of each EU country.

Delivery Terms

From the drop-down list, select the delivery terms for this invoice. The items available for selection are those saved in the Shipping Methods screen in Costpoint Accounts Receivable.

Mode of Transportation

From the drop-down list, select the mode of transportation for this invoice. The items available for selection are those entered in the Maintain EC Mode of Transportation screen in Costpoint System Administration. This code identifies the type of transportation used to deliver the item to its destination.

For VAT certification in the United Kingdom, nine codes are defined:

• 1 — Sea

• 2 — Rail Transport

• 3 — Road Transport

• 4 — Air Transport

• 5 — Postal

• 6 — Not Allocated

• 7 — Fixed Installations

• 8 — Inland Waterway - noncreditable in UK

• 9 — Own Propulsion

Supply Date

Initially, the invoice date serves as the default for this field. You can change this date.

For European and other overseas operations, the supply date is the same as the date of merchandise arrival and is used for the calculation of the value of the shipment (via currency exchange rates).

For most United States operations, the supply date is not used. Only the date of invoice (which is the same as the date of the shipment) is used for calculating the shipment value (via currency exchange rates).

Declaration Point

Enter, or use to select, the declaration point for the selected invoice. The directions available are those saved in the Maintain Customs Declaration Point screen in Costpoint System Administration.

Customs Line Information

The information entered here applies only to the single, selected invoice.

Line

This field displays the invoice line from the main screen.

Ship from EC Country

From the drop-down list, select the EC country from which the selected line item was shipped. The countries available are those saved in the Maintain EC Countries screen in Costpoint System Administration.

Mass

Enter the weight of one item in the selected invoice. This field allows for one digit to the right of the decimal separator.

Unit of Measure

Enter the unit of measurement for the Mass field. Use abbreviations such as Kg or Lb.

Country of Origin

From the drop-down list, select the country of origin for the selected invoice. The countries available are those saved in the Maintain EC Countries screen in Costpoint System Administration.

NOTC

From the drop-down list, select the Nature of Transaction Code (NOTC) for the selected invoice. The NOTC available are those saved in the Maintain EC Nature of Transaction Codes screen in Costpoint System Administration.

Commodity

Enter, or use to select, the EC commodity code for the selected invoice. The commodity codes available for lookup are those saved in the Maintain EC Commodity Codes screen in Costpoint System Administration.

These Commodity Codes are different from those in Costpoint Purchasing. These codes are a listing of "Harmonized Descriptions and Coding" as defined by the Custom Cooperation Council in Brussels. These codes were adopted by the United States in 1989 and are nearly identical in all countries. Please check the requirements of the countries to which you are selling.

Suppl Units

Enter the number of supplementary units for the selected invoice. Supplementary Units are required where a second quantity is indicated based on the Intrastat Reference No.

Correction

From the drop-down list, select the code for correcting a previously recorded transaction. For example, an omission in a previous month would be added into the current month with the correction code of 4.

Value

Enter the monetary value of the selected line item.

Goods/Service

From the drop-down list, select the identifying code for the selected line item.