Use this screen to maintain information regarding subcontractor insurance. This insurance policy is one that the subcontractor has been required to obtain.
Each vendor/project/ insurance type combination can exist in only one screen. If more than one insurance policy exists for the same vendor/project/insurance type combination, use the New Line button on the toolbar to enter more than one policy on this screen.
When you select the Required for Payment checkbox, a voucher for this vendor cannot be released for payment until the voucher is evaluated against the required coverage start and end dates, AND the effective date and expiration date of the insurance policy. To learn more about subcontractor status, please see Special Topic AP-11, "Subcontractors."
Use this screen when entering information regarding a new, or renewed, insurance policy for a subcontractor.
Use Lookup, Find, or Query to select the vendor to whom the insurance applies. Only those vendors designated as subcontractors in the Subcontractor Payment Control subtask of the Maintain Vendors screen will be available in Lookup or Query. These fields will display the vendor ID, name, and location.
Use Lookup, Find, or Query to select the project to which the insurance applies. These fields will display the project ID and project name.
Use the fields in this group box to select the type of insurance required for this vendor/project/insurance type combination. If more than one type of insurance (auto, excess liability, general liability, umbrella, or workers' compensation) is required, create and save a new vendor/project/insurance type combination.
Use this drop-down box to select the policy type for new vendor/project/insurance types. Options are "AUTO" (Auto), "EXLIB" (Excess Liability), "GENLIB" (General Liability), "UMBR" (Umbrella), "WORKCOMP" (Workers' Compensation) or any other policy type that you established in the Maintain Subcontractor Insurance Types screen. For existing vendor/project/insurance types, this field will already be populated. This field is required.
Select this checkbox to require insurance coverage before payment is made to this subcontractor/project combination. Insurance coverage will be required for any of this vendor's projects that fall under the selected project. Please see Special Topic AP-11, "Subcontractors," for more information. Leaving this checkbox unchecked will allow your vendor to receive payment under any insurance circumstances, including no insurance coverage.
If you selected the Required for Payment checkbox, enter the start date of the period when insurance is required. Any payments made before this date will be processed as normal vendor payments. This field is required.
If you selected the Required for Payment checkbox, enter the ending date of the period when the insurance is required. Any payments made after this date will be processed as normal vendor payments. This field is required.
Use this table to enter information about specific insurance policies held by subcontractors. Use one row for each policy.
Enter, or use Lookup to select, an existing insurance carrier ID. You can enter only insurance carriers created in the Maintain Insurance Carrier Information screen. This field is required.
Enter the unique identifying number of the subcontractor's insurance policy. This field is not required, but we suggest you complete all policy information.
Enter the beginning date of coverage for this specific policy. This field is required.
Enter the ending date of coverage for this specific policy. This field is required.
Enter the amount that the insurance policy covers. This field is not required.
Enter notes about this insurance policy.