Use this screen to auto-assign vendor IDs. Initialize this screen before entering any new vendors.
Select this checkbox if you want the system to assign vendor IDs automatically. The system will increment the rightmost group of digits by one when assigning vendor IDs. For example, if the last vendor ID is "94-0041," the next vendor ID will be "94-0042."
If you have selected the Enable Auto-Assign checkbox, enter the last vendor ID in this field, up to 12 characters. You are not required to use all 12 characters available; however, when setting up this field, allow for the maximum number of vendors you expect to enter. If you expect to add 10,000 vendors to the system, the last vendor ID should contain at least five digits, such as "00000." If you do not select the Enable Auto-Assign checkbox, this field will be grayed out and not accessible.
Enter, or use Lookup to select, a valid A/P account description. This description will default into the Defaults subtask of the Maintain Vendors screen whenever you set up a new vendor. If you are using multiple A/P accounts, you can leave this field blank; however, there will be no account description filled in on the Defaults subtask in the Maintain Vendors screen. You must fill it in when entering a new vendor.
Enter, or use Lookup to select, a valid cash account description. This cash account description will default into the Defaults subtask of the Maintain Vendors screen whenever you set up a new vendor. If you are using multiple cash accounts, you can leave this field blank; however, there will be no account description filled in on the Defaults subtask in Maintain Vendors screen. You must fill it in when entering a new vendor.
Select this checkbox to allow the voucher vendor ID to be different than the pay vendor ID. This will allow you to process third-party payments. For example, some of your vendors may have "factored" their receivables, meaning they may have assigned their receivables to a bank. Usually this is in exchange for payment from the bank first. They may then ask you to remit payment directly to their bank. If you select this checkbox, you also will have the option in the Maintain Vendors screen to restrict making changes to the pay vendor ID at the voucher level. If you do not want to allow third-party payments, leave this checkbox unchecked.
If you are using subcontractors in your business, they may be covered by insurance and/or bonds. Insurance and/or bonding coverage information is entered in the Maintain Subcontractor Insurance screen or the Maintain Subcontractor Bond screen. Use the options in this group box to determine whether coverage was satisfactory. If your company does not use subcontractors, ignore this group box.
If you select this radio button, the system will compare the insurance and/or bond coverage dates with the invoice date of the A/P voucher. If the subcontractor was not covered on the invoice date, a warning will appear before payment of invoice is allowed. This is the default setting.
If you select this radio button, the system will compare the insurance and/or bond coverage dates with the invoice period of performance. If the subcontractor was not covered during this period, a warning will appear before payment of invoice is allowed.
If you select this radio button, the system will compare the insurance and/or bond coverage dates with the date the voucher is selected for payment. If the subcontractor is not covered on the voucher selection date, a warning will appear before payment of invoice is allowed.