Use this subtask to review and edit AP transactions that occur in a currency other than your company's functional currency.
This field will display the AP voucher from the main screen.
These fields display the vendor, vendor name, and location from the main screen.
This field displays the transaction currency for this voucher. This is the currency your vendor used on the invoice. Because the voucher has already been posted, this currency has been de-activated and this field is not editable.
Select the payment currency for this voucher. This is the currency you used on the manual check. The currency displayed was selected as the default pay currency in one of two places. The default pay currency is selected from the Multicurrency subtask of the Maintain Vendors screen. If you have not selected a default for the vendor, the default pay currency will be your company's functional currency. For those vouchers that will be partially paid, you can use a different pay currency for each payment. Any pay currency selected must also belong to the same rate group as the transaction and pay currencies.
This field displays the rate group description used for this transaction. For transactions entered without a rate group (the transaction, payment, and functional currency are all the same), this field will populate with the Default Rate Group. You selected the default rate group in the Multicurrency subtask of the Maintain Vendors screen. If you have not selected a default for the vendor, the system uses the default rate group from the Multicurrency Settings screen in Costpoint Multicurrency.
This field displays the system (today's) date for the selected rate group ID.
If your currency exchange rates are tracked by date, the exchange rate used for this functional to pay will be the date or range of dates in which this rate date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will be included only if you selected the Use period rate, if available checkbox in the Multicurrency Settings screen in Costpoint Multicurrency).
If your currency exchange rates are tracked by period, the transaction rate used for this transaction to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls. This field is editable and, if you change this date, the Trans to Func or Trans to Euro and Euro to Func fields will default to 0.
This field mimics the Trans to Func field rate when non-Euro currencies are used. If you use a Euro currency, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Trans to Euro and will display the rate for the transaction to Euro currency. This field will display as Trans to Func if non-EC currencies are being exchanged.
For those transactions that involve countries that are EC members, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will display as N/A if non-EC currencies are being exchanged.
Select this pushbutton to refresh the rate field with information from the Trans to Func or Trans To Euro field.
The fields in this group box will be disabled for those vouchers that have the same transaction and pay currency.
This field displays the system (today's) date.
If your currency exchange rates are tracked by date, the exchange rate used for this functional to pay will be the date or range of dates in which this rate date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will be included only if you selected the Use period rate, if available checkbox in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the transaction rate used for this transaction to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
If you change this date, the Trans to Func or Trans to Euro and Euro to Func fields will default to 0.
This field mimics the Trans to Func field rate when non-Euro currencies are used. If you use a Euro currency, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates, but they will not be saved unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Func to Euro and will display the rate for the transaction to Euro currency. This field will display as Func to Pay if non-EC currencies are being exchanged.
For those transactions that involve countries that are EC members, this field will be titled Euro to Pay and will display the rate for the Euro to pay currency. This field will display as N/A if non-EC currencies are being exchanged.
Select this pushbutton to refresh the rate field with information from the Func to Pay field.