Use this screen to establish valid cash account, organization, reference 1, and reference 2 numbers for Costpoint Accounts Payable. Each unique combination is given a description that can be used instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent checks from being credited to an account other than those specified for the recording of checks. The Cash Account/Organization/Reference 1/Reference 2 combinations set up in this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers and selecting vouchers for payment. You can set up a Cash Account/Organization/Reference 1/Reference 2 combination to default into the Vendor tables automatically, by entering a valid cash account description in the Vendor Settings screen. This is useful if you have only one cash account description.
Initialize this screen after setting up the A/P Settings screen and A/P Accounts screen and maintain it when you need to enter new cash accounts to the system.
Enter the description you want to assign to the Account/Org/Ref 1/Ref 2 combination. Examples of descriptions include "Bank of America," "Operating Acct," "9879876," or any other description that uniquely identifies the combination. The system uses this description to look up the Account/Org/Ref 1/Ref 2 combination associated with it, saving you data entry.
Enter the valid cash account for entering vouchers. The system will display the account structure from the G/L Account Structure table. You can use Lookup to display chargeable accounts from the Account table. After you enter an account, the system will validate that the account is chargeable and active.
Enter the valid organizations associated with the A/P account for entering vouchers. The system will display the top-level organizational structure from the G/L Settings screen in Costpoint General Ledger. You can use Lookup to display valid organizations for the Organization table. After you enter an organization, the system will validate that the organization is active.
Enter, or use Lookup to select, a valid bank account abbreviation of up to six characters. It must be an active bank abbreviation in the Bank Abbreviation table. This is a required field.
Enter the valid reference 1 numbers associated with the cash account and organization for entering vouchers. The reference label from G/L Settings screen in Costpoint General Ledger will be displayed as the column heading. You can use Lookup to display valid reference 1 numbers.
Enter the valid reference 2 numbers associated with the cash account and organization for entering vouchers. The reference label from the G/L Settings screen in Costpoint General Ledger will be displayed as the column heading. You can use Lookup to display valid reference 2 numbers.
This non-editable field displays the account name for the A/P Account from the Account table.
This non-editable field displays the organization description from the Organization table.
This non-editable field is automatically updated when a bank abbreviation is entered in the Bank Abbr column.
This non-editable field displays the reference 1 description from the Reference table.
This non-editable field displays the reference 2 description from the Reference table.