Use this screen to establish valid A/P account, organization, reference 1, and reference 2 numbers for Costpoint Accounts Payable. Each unique combination is given a description that can be used instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent vouchers from being credited to an account other than those specified for the accrual of vouchers. The A/P Account/Organization/Reference 1/Reference 2 combinations set up in this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers, and selecting vouchers for payment. You can set up an A/P Account/Organization/Reference 1/Reference 2 combination to default into the Vendor tables automatically, by entering a valid A/P account description in the Vendor Settings screen. This is useful if you have only one A/P account description.
Initialize this screen after setting up the A/P Settings screen and maintain it when you add new A/P accounts to the system.
Enter the description you want to assign to the Account/Organization/Reference 1/Reference 2 combination. Examples of descriptions include "Accounts Payable," "Trade Payables," "Account 0200 Corp," "0213478," or any other description that uniquely identifies the combination. The system uses this description to look up the Account/Organization/ Reference 1/Reference 2 combination associated with it, thus saving you data entry.
Enter the valid accounts payable accounts to be used on the vouchers. You can use Lookup to display chargeable accounts from the Account table. After you enter an account, the system will validate that the account is chargeable and active.
Enter the valid organizations associated with the A/P account for entering vouchers. The system will display the top-level organizational structure from the G/L Settings screen in Costpoint General Ledger. You can use Lookup to display valid organizations from the Organization table. After you enter an organization, the system will validate that the organization is active.
Enter the reference 1 numbers associated with the A/P account and organization for entering vouchers. The reference label from the G/L Settings screen in Costpoint General Ledger will be displayed as the column heading. You can use Lookup to display valid reference 1 numbers.
Enter the reference 2 numbers associated with the A/P account and organization for entering vouchers. The reference label from the G/L Settings screen in Costpoint General Ledger will be displayed as the column heading. You can use Lookup to display valid reference 2 numbers.
This non-editable field displays the account name for the A/P account from the Account table.
This non-editable field displays the organization description from the Organization table.
This non-editable field displays the reference 1 description from the Reference table.
This non-editable field displays the reference 2 description from the Reference table.