Use this optional subtask to enter payment and manual check information, pay vendor, and associated A/P and Cash account information.
Enter the pay vendor in this optional field to override any pay vendor associated with the PO vendors. You can process multiple vouchers even if the POs have different pay vendors. If the input file has multiple vouchers, the system uses the A/P and cash accounts entered in this group box for processing. If you do not enter this information, the system uses the pay vendor and related information associated with the vouchers.
You must populate this field if you populated the Pay Vendor field. Enter, or use to select, a cash account description from which account information is used for posting the created vouchers to the General Ledger.
You must populate this field if you populated the Pay Vendor field. Enter, or use to select, an accounts payable account description from which account information is used for posting the created vouchers to the General Ledger.
Use the fields in this group box to enter the check number and cash disbursement posting information for this PO voucher.
Enter the check number that was paid against this batch of vouchers. You can record only one manual check for the vouchers in this screen. If you populate this field, you must also populate the Check Date, Check Amount (optional), Fiscal Year, Period, and Subperiod fields.
Enter the date on which the check was issued.
Enter the amount of the check that was paid against this batch of vouchers in this optional field. If you used a manual check to pay multiple vouchers, the application records each portion/amount of the manual check separately against each individual voucher that was paid from that check. For example, if a check paid two vouchers, one for $1,000 and one for $50, the total amount of the check is $1,050. However, when the manual check is recorded, the check amount is $1,000 for the first voucher, and $50 for the second voucher. Also note that each voucher can have more than one voucher line (e.g., the $50 voucher may consist of voucher lines for $10, $19, and $21).
The Check Amount cannot be greater than the sum of all voucher net amounts created within that batch. If the Check Amount is less than the sum of the voucher amounts (e.g., to allow for partial payment), the system displays a warning during process validation. If multiple vouchers are processed referencing the same check number, each voucher stores only the associated portion of that total check amount.
If you leave this field blank (and you enter the Check Number), the process assigns a value to the Check Amount determined by the sum of all voucher net amounts processed in that batch.
Use this drop-down list to select the fiscal year in which to record the check.
Use this drop-down list to select the period in which to record the check.
Use this drop-down list to select the subperiod in which to record the check.