Use this subtask to distribute this requisition line charge to single or multiple project/account/organization combinations. This is a required subtask for all requisition lines. However, it is not necessary to access this subtask for a new requisition line if you entered an inventory abbreviation for that line, or if you entered the project, account, and organization information in the Header/Defaults subtask.
This information will default into every new PO line created from this requisition line. The system will use the allocation percentages to allocate PO line dollar costs if they differ from requisition line amounts.
You must use this subtask whenever a requisition line is added to the requisition and maintain it when changes are made to that requisition line account allocation.
These fields default from the main screen, and are originally assigned in the Enter Requisitions screen.
This non-editable field defaults from the requisition line. It represents the requisitioned Qty times the Est Unit Cost for this line item.
This non-editable field defaults from Est Line Charges in the requisition line. It represents any additional miscellaneous charges against this line item.
This field displays the requisitioner's organizational code.
This non-editable field defaults from Est Sales Tax/VAT Amt in the requisition line. It represents the applicable sales tax/value added tax against this item.
This non-editable field defaults from Total Est Cost Amt in the requisition line. It represents the total charge for this line item, including additional charges and sales tax/VAT.
This field defaults from the requisition line. It represents the requisition line total amount that has not been allocated to an account in the table below.
This non-editable field defaults the inventory abbreviation from the requisition line.
This field displays the organization of the requisitioner who created the requisition.
This field displays the transaction currency assigned to the requisition.
If you entered project, account, organization, and abbreviation information in the Header/Defaults subtask and elected to have the information default for all requisition lines, this information will default into this table window but can be changed. The project/account/org combination must exist in the Maintain Valid Project/Account/Orgs screen in the Project Master menu in Costpoint Project Setup, and the account/org information must be assigned to the buyer in the Buyers screen.
This column displays the account ID assigned in the Header/Defaults subtask but can be changed. To change this account ID, enter, or use Lookup to select, the account ID receiving charges for this line item. The system will validate that the account ID selected is active, is not a summary account, and allows charging for the fiscal year, period, and subperiod. The account must also be set up for entry in Costpoint Purchasing screens. This is a required field. Lookup displays accounts entered in the Maintain Accounts screen in Costpoint General Ledger. If the requisition line is a miscellaneous line charge and no account, organization or inventory abbreviation exists, the Misc Type code's account will default (from the PO Line Charge Types screen in Costpoint Purchasing), depending on whether or not a project exists.
This column displays the project ID assigned in the Header/Defaults subtask but can be changed. To change this project ID, enter, or use Lookup to select, the project ID that receives charges for this line item. The system will validate that the project ID selected is active and linked to the Account entered on this line. This is not a required field if the account entered does not require a project.
This column displays the organization ID assigned in the Header/Defaults subtask but can be changed. To change this organization ID, enter, or use Lookup to select, the organization ID receiving charges for this line item. The system will validate that the organization ID selected is active, and that the account/organization combination is valid and allows charging for the fiscal year, period and subperiod. This is a required field.
This column displays the project name for the project ID selected.
This column displays the account name for the account ID selected.
This column displays the organization name for the organization ID selected.
Enter the percentage amount of this line item to be charged to the selected project/account/ organization. The default value for the first line is 100%. You can delete this default percentage and enter a dollar amount in the Amount field.
If you did not enter a percentage in the Allocation field, specify the dollar amount of this line item to be charged to the selected project/account/organization.
Enter, or use Lookup to select, a project abbreviation, unless you have already selected a Project. If you have already selected a Project, the project abbreviation will be displayed.
Enter, or use Lookup to select, a project account abbreviation, if necessary. If you have already selected a Proj Abbrev, it will be displayed.
This field displays the organization abbreviation if you selected an Organization.
This field displays the specific reference number 1 value assigned in the Header/Defaults subtask. To change this value, enter, or use Lookup to select, another value.
This field displays the specific reference number 2 value assigned in the Header/Defaults subtask. To change this value, enter, or use Lookup to select, another value.