Use this subtask to review and edit the transaction currency exchange rate for the requisition transaction if it occurs in a non-functional currency. After changing the settings in this subtask, select the Change Rates pushbutton to reset the Trans to Func field for the selected transaction currency. Costpoint will review the settings and provide the appropriate currency conversion rate. If the preferred vendor contains valid default multicurrency information (i.e., from the Maintain Vendors screen), the transaction currency and rate group will default into this subtask but can be changed if the requisition is pending or rejected.
This field displays the requisition ID from the main screen.
This field displays the requisition's revision number from the main screen.
This field displays the requisition date from the Date field in the main screen.
This field displays the requisition's status from the Status field in the main screen.
Select the transaction currency for this requisition. This is the currency that will be used when generating purchase orders, and that your vendor will use on the invoice. If the vendor's transaction currency is different from the system's functional currency, this field will display the vendor's default transaction currency that is assigned in the Multicurrency subtask of the Maintain Vendors screen. If you have not selected a default for the vendor, the default transaction currency displays from the Multicurrency Settings screen in Costpoint Multicurrency. You can edit this field; however, you must have linked the selected transaction currency to the selected Rate Group in the Maintain Exchange Rate Groups screen in Costpoint Multicurrency.
Select the rate group description for this requisition. This field will populate with the default Rate Group from the Multicurrency subtask in the Maintain Vendors screen. If you have not selected a default for the vendor, the default rate group is selected from the Multicurrency Settings screen in Costpoint Multicurrency. You must have linked the selected rate group to the selected transaction currency in the Maintain Exchange Rate Groups screen in Costpoint Multicurrency.
When you first initialize this subtask, this field displays the system (today's) date. To obtain exchange rates for another date, enter the date in this field and select the Change Rates pushbutton.
This field mimics the Trans to Func rate when non-Euro currencies are used. When a Euro currency is used, this field will display the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this transaction (for gain or loss calculation) unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Trans to Euro and will display the rate for the transaction to Euro currency. This field will display as Trans to Func if non-EC currencies are being exchanged.
When this field is named Trans to Func and you select the Change Rates pushbutton, the transaction to functional exchange rate loads for the selected Transaction Currency, Rate Group, and Rate Date, but you can edit it if you selected the Allow users to override exchange rates checkbox in the Multicurrency Settings screen in Costpoint Multicurrency.
For those transactions that involve countries that are EC members, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will display as N/A if non-EC currencies are being exchanged.
Select this pushbutton after you have entered new settings in this subtask. Costpoint will review them and provide the appropriate currency rates.