The following error messages may be displayed on the screen.
The system will display a message if errors are discovered during processing. You should review the error report. There are two options available at this point:
Import the records that have been validated, make any changes needed in the error file, rename the Error File, and then process the errors
Make any corrections needed to the original input file and process again
File does not exist.
The input file entered could not be found. The input file must be in your working directory.
In order to select "Use Last System Voucher Number," the system-wide setting for Voucher Numbering Method must be "System."
You selected the Use Last System Voucher Number radio button in the TE Expense Report Preprocessor screen, but the System radio button is not selected as the Costpoint system-wide setting in the A/P Voucher Settings screen in Costpoint Accounts Payable.
No records found in temporary voucher tables. Please process file before importing or printing.
You selected the Print or Import Vouchers button on the toolbar, and there are no rows in the temporary table.
No records have been selected to transfer.
All records in the input file were rejected with errors.
Range of assigned Voucher numbers: XXXXXXXXX to XXXXXXXXX
This message displays the range of voucher numbers assigned by the application when the Use Last System Voucher Number radio button is selected in the Voucher Numbering Method group box.
Range of assigned Voucher numbers based on the Beginning Voucher Number: XXXXXXXXX to XXXXXXXXX
This message displays the range of voucher numbers assigned by the application when the Supply Beginning Voucher Number radio button is selected in the Voucher Numbering Method group box.
Records that have not been imported exist in the temporary voucher tables. Do you want to continue?
You selected the Process Input File button on the toolbar, but there are still rows in the temporary tables that were not imported. Select Yes to continue, and all the rows in the temporary tables will be deleted. Select Cancel to import the existing rows in the temporary tables or if you need to investigate the rows in the temporary tables.
Screen parameters have changed since the Process step was performed. Either set parameters back to what they were when the Process step was run or Process the Input File again with the new screen parameters.
You selected the Process Input File button on the toolbar, but screen parameters were changed since the Process step was performed. Either reprocess with the new parameters before importing, or set the parameters back to the original settings before selecting Import.
The Beginning Voucher Number must be greater than zero.
The beginning Voucher Number cannot be zero.
The Beginning Voucher Number supplied already exists in Costpoint. Do you want to allow the program to renumber?
You selected the Import Vouchers button on the toolbar and the Supply Beginning Voucher Number radio button in the Voucher Numbering Method group box. The Fiscal Year and Beginning Voucher Number already exist in the Costpoint Voucher Header or Voucher Header History table. Select Yes to allow the application to find the next available voucher number to use as the beginning voucher number and continue the import process. Select No to stop the import; no rows will be imported to Costpoint from the temporary voucher tables, and you can run the Process step again and supply a different beginning voucher number.
The database is unable to process the records required for the requested activity. Possible reasons are: another user is using a record you wish to update, database error or hardware malfunction.
If this error occurs, make note of what was being done and at what point the application stopped and call Technical Support.
Vouchers to be imported already exist in the Voucher Header table. This condition must be corrected before importing.
A voucher with the same Voucher Number and Fiscal Year already exists in the Voucher Header table. This indicates that vouchers have been added to the system sometime between the processing of the input file and the import of the temporary tables. If this message appears, the temporary tables will not be imported to the Costpoint voucher tables in order to prevent uploading duplicate records.
Vouchers to be imported already exist in the Voucher Header History table. This condition must be corrected before importing.
A voucher with the same Voucher Number and Fiscal Year already exists in the Voucher Header History table. This indicates that vouchers were added and/or posted in the system sometime between the processing of the input file and the import of the temporary tables. If this message appears, the temporary tables will not be imported to the Costpoint voucher tables (in order to prevent uploading duplicate records).
Vouchers to be imported already exist in the Company Expense Header table. This condition must be corrected before importing.
A voucher with the same Voucher Number and Fiscal Year already exists in the Company Expense Header table. This indicates that vouchers were added and/or posted in the system sometime between the processing of the input file and the import of the temporary tables. If this message appears, the temporary tables will not be imported to the Costpoint voucher tables (in order to prevent uploading duplicate records).
Vouchers to be imported already exist in the Travel Advance Header table. This condition must be corrected before importing.
A voucher with the same Voucher Number and Fiscal Year already exists in the Travel Advance Header table. This indicates that vouchers were added and/or posted in the system sometime between the processing of the input file and the import of the temporary tables. If this message appears, the temporary tables will not be imported to the Costpoint voucher tables (in order to prevent uploading duplicate records).
Vouchers to be imported already exist in the Travel Expense Header table. This condition must be corrected before importing.
A voucher with the same Voucher Number and Fiscal Year already exists in the Travel Expense Header table. This indicates that vouchers were added and/or posted in the system sometime between the processing of the input file and the import of the temporary tables. If this message appears, the temporary tables will not be imported to the Costpoint voucher tables (in order to prevent uploading duplicate records).