To perform two phased audit and modify process for imported budgets and EACs, complete the following steps:
Select the Budget Development module.
Select Project as the management context.
In Reports & Actions select B.P.U.2 Manage Imported Budgets.
Click Open to open the dialog box.
Select an imported budget and click Select. A table with information about that budget opens on the right.
Click Edit to remove the import flag and make the budget a working budget.
Click Modify.
When Budgeting & Planning completes the import process, budgets will be placed in working tables and flagged as initial imports.
These working tables are designed to function as a type of staging area where all of the imported details can be audited and adjusted as appropriate.
In Reports & Actions select B.P.I.2 Audit/Modify All Direct Project Budgets (or B.P.I.5 Audit/Modify All EACs for Direct Projects if importing an EAC).
Click Open to open the dialog box.
Locate the unflagged budget and to open it, and then click Modify.
The process of imported budget validation is the first phase of the audit/modify process.
During validation look for resources that are not being properly burdened or that are not being properly resolved to an indirect pool identifier — a tip off to issues where the scheduling system’s resources are not being properly associated with their accounting system counterparts.
After each imported WBS element has been reviewed and appropriate adjustments have been made, the budget can be shared.
When the import flag is removed, the budget is considered to be a valid budget and can be audited and managed like any other budget for a project.
Before the imported budget details can be included in reports, it must be committed to the permanent budget tables.
Removing the import flag and committing to the permanent tables is the second phase.