Client Statement

Use this statement to review outstanding invoice amounts for a client. The statement includes a client's invoices, receipts, and prepayments as of the statement date.

You can also select to print amounts for aging time periods (31-60, 61-90, 91-120, and over 120 days) and a unique message which corresponds to each period.

Audience

Principal

Project/billing manager

Accounting

Producing the statement

From the > Reports menu, click Client > Client Statements.

Statement options

Option	Description
Statement as of	The statement contains invoice information as of this date, unless you select a different date in this field.
Company	Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.
Client	The statement contains information for all clients with invoices for the period selected, unless you select a specific client in this field.
Project	The statement contains information for all projects with invoices for the period selected, unless you select a specific project in this field.

After changing report options, click (Refresh).

Customize options

Option	Description
Report title	The title you want to appear on the statement
Print unpaid invoices only	Select invoices to include: Unpaid only, Full detail without project zero balances, or Full detail with project zero balances
Print company information	Select where you want to print your company information (name and address) on the statement. To position a client address for an envelope window, be sure to select Left - window envelope. You can also select not to print it.
Print logo	If selected, it prints your company logo, which you identified when setting up company billing preferences.
Use billing contact	If selected, it includes the name of the client's billing contact under the client name in the mailing address area of the statement.
Print aging	If selected, it prints the amounts that are past due for these time periods: current, 31-60 days, 61-90 days, 91-120 days, and over 120 days. It also prints the total amount outstanding and total prepayments.
Include finance charges	If selected, it lists finance charges on the statement.
Show Pay Now URL	If you are using AR Automation, select this check box to include a Pay Now URL on the client statement. The URL will only display for fully or partially unpaid invoices. The URL will not be clickable from the report but will be clickable from the generated PDF.
Limit to client balances greater than or equal to	The report prints only amounts that are equal to or greater than the amount you enter.
Statement text	Text you enter in this field appears on the statement under the client name and address. To fit the client address in a #10 window envelope, limit your statement text to two lines.
Message current Message 31-60 Message 61-90 Message 91-120 Message over 120	Enter each message you want to appear on the statement when the account is current and when there are past due amounts of 31-60 days, 61-90 days, 91-120 days, and over 120 days. Only the message corresponding to the oldest unpaid balance appears on the statement.

Statement contents

Column	Description
Invoice Number	The invoice number
Invoice Date	The date of the invoice
Receipt	The receipt ID, such as check number or routing ID
Receipt Date	The date of the receipt
Receipt Method	The method of payment, such as a check or electronic funds transfer
Amount	The amount for the invoice or receipt
Outstanding	The total amount outstanding
Current	The amount that is due for this statement period
31-60 Days	The amount that has been outstanding for 31-60 days
61-90 Days	The amount that has been outstanding for 61-90 days
91-120 Days	The amount that has been outstanding for 91-120 days
121+ Days	The amount that has been outstanding for over 120 days
Prepayment	The amount of prepayments available