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Vendor Invoice Register report

Use this report to view vendor invoice information (such as the date to pay, amount invoiced, amount written off, amount paid, and balance due) by vendor or vendor type.

You can drill down to view invoice detail. You can drill down further on an invoice to view information:

By cost account and department for a nonproject invoice
By project, phase, and activity for a project-related invoice

Audience

Accounting

Producing the report

From the Reports menu, click Vendor > Vendor Check Register.

Report options

Option	Description
Company	Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.
Vendor	The report contains invoices for all vendors unless you select a specific vendor in this field.
Project	The report contains invoices for all projects unless you select a specific project in this field.
Date Range	The report contains information for today's date unless you select a different time period in this field.

After changing report options, click (Refresh).

Customize options

Option	Description
Report title	You can change the title of the report.
Sort order	Sorts the report by vendor or vendor type
Date type	Include information in the report based on either the invoice date or accounting date
Use drilldown	If selected, you can drill down to further detail on the report. If cleared, invoice information prints on the report, and you then drill down to invoice detail.
Print customize options on report	If selected, it prints a list of the options that you select.

Report contents

Column	Description
Vendor/Invoice	The vendor and invoice number
Invoice Description	The description of the invoice
Accounting Date	The accounting date, which Ajera uses to determine the period when an invoice appears on financial statements
Invoice Date	The date of the invoice
Date to Pay	The date to pay the invoice
Invoiced	The total amount invoiced by the vendor for the reporting period
Write-off	The amount invoiced by the vendor that was written off
Prior Payments	Any previous payments you already made for the invoiced amount for the reporting period
Payable Balance	The current amount due to the vendor for the invoiced amount The payable balance equals the invoiced amount less write-offs and prior payments for the reporting period.
Drill down on a nonproject invoice to detail by cost account and department:
Account	The financial account impacted by the invoice
Department/Units	The department in your company associated with the invoice
Cost amount	The cost pertaining to the account and department
Amount to write-off	The amount of write-offs pertaining to the account and department
Payment	The amount of previous payments pertaining to the account and department
Payable Balance	The current amount due on the invoice for the account and department
Drill down on a project-related invoice to detail by project, phase, and activity:
Project/Phase/Activity	The project, phase, and activity associated with the invoice
Department/Units	The department in your company associated with the project/phase/activity combination The number of units associated with the project/phase/activity combination
Cost rate	The cost rate applied to any units associated with the project/phase/activity combination
Cost amount	The cost associated with the project/phase/activity combination
Amount to write-off	The amount of write-offs pertaining to the project/phase/activity combination
Payment	Previous payments pertaining to the invoice for the project/phase/activity combination as of the reporting date
Payable Balance	The amount due on the invoice for the project/phase/activity combination as of the reporting date