Step 7 - Reconcile salaries payable

Ajera automatically creates financial entries to your Salaries Payable account when you perform tasks through these menu options:

• Manage > Time & Expense (timesheets)
• Manage > Payroll (for Process Payroll or Payroll Service)

Selecting your Salaries Payable account when working in areas of Ajera other than those listed above (such as Manage > Journal Entries) causes your Salaries Payable Balance report and Trial Balance report to be out of balance.   

1. Print the Salaries Payable Balance report (Reports > Payroll > Salaries Payable Balance).
2. Compare the Salaries Payable Balance report to the Trial Balance report.

If in balance, the Report Total for the Amount column on the Salaries Payable Balance report equals the Current Balance for the Salaries Payable account on the Trial Balance report.

Complete the following instructions.

Salaries Payable account balance does not reconcile to aging

If your Salaries Payable balance on the Trial Balance does not equal the Amount total on the Salaries Payable Balance report, follow these steps:

Determine if any journal or bank entries need to be adjusted

1. Print the Ledger report. Click Reports > Financial > Ledger, and select the month that you are reconciling (for example, April 2012).
2. Drill down on the Salaries Payable account. Identify any items that have a description of Journal Entry or Bank Entry.

You can review journal entries in Manage > Journal Entries > Existing tab (or click the entry on the Ledger report) to determine the session to print and review.

You can review bank entries in Manage > Bank Register > Register tab (or click the entry on the Ledger report) to determine the session.

Because the Salaries Payable account is a control account, you must determine why entries were made and if they were made in error. Adjust erroneous entries using Manage > Journal Entries or Manage > Bank Register.

If these steps do not resolve the out-of-balance situation, contact Client Services or your Certified Consultant to discuss having Deltek analyze your data.