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Setting up pays (payroll service or outsourced payroll)

Review and change pays Ajera automatically sets up.

Multi-company only. The options that appear in the New Pay window are based on the payroll type selected in Company > Preferences. If you see options other than the ones described in this topic, go to Company > Preferences > Payroll tab and verify that Payroll Service is selected in the Payroll Type field.

You can also set up additional pays as follows:

From the Company menu, click Payroll > Pays.

Place the cursor one row above where you want the new pay.
Click the New button.
Enter the following information:

For	Do this
Description	Type the name of the pay. This name appears on lists and reports in Ajera.
Expense account	For pay type of Sick, Vacation, Other, or Cash Fringe. Select the expense account for amounts entered to this pay. For a pay type of Sick, Vacation, and Other, if the hours are entered on the paycheck, the expense account is debited with the employee's cost amount (hours x standard hourly rate). If hours are entered in the Overhead area of the timesheet, Ajera retrieves the expense account in the following order: Account entered on the Overhead Group item Expense account entered on the pay specified on the Overhead Group item Overhead account entered in company preferences
Service ID	Type the ID of your payroll service. If this field is blank, hours entered for this pay are considered paid on the timesheet but are not sent to the payroll file.
Salary Service ID	For the Regular pay only. Enter the ID to distinguish the salary from the hourly time on the output file.
Notes	Enter any notes.

Click Save. The pay appears in a row below the cursor. To move it, click the row and click or . Pays appear on paycheck stubs in the order listed on this window.