Recording manual paychecks and EFTs

unavailable in ajeraCore unless you have the Payroll add-on

If you pay an employee by a manual check or electronic funds transfer (EFT), you must record the check in Ajera.

On occasion, you may also need to make an adjustment to an amount that Ajera calculates for you automatically.

For example:

• You write out a manual check for an employee who was terminated.
• You may need to adjust the calculated subject-to and taxable amounts.
• You are setting up to run payroll in Ajera, but are still processing payroll in your current software. When processing payroll in Ajera, there are differences in the amounts calculated, such as penny differences for tax amounts.

Note that Social Security and any tax with a limit is self-adjusting, so Ajera always corrects those amounts on the next paycheck.

To record a manual paycheck or EFT:

1. From the Manage menu, click Payroll.
2. Multi-company only. Select a company.

3. Select the payroll for the manual paycheck or EFT, and click Edit. The Paycheck List window appears.
4. Select the paycheck you want to change, and click Edit. The Edit Paycheck window appears

Ajera automatically calculates the pays, deductions, fringes, taxes and direct deposit amounts for the check.

5. Compare amounts on the manual paycheck or EFT (including the supporting detail) to amounts on the Paycheck tab of the Edit Paycheck window.
6. If you need to make changes to the paycheck, do the following. Otherwise, proceed to the next step.

• Begin by reviewing the Pays, Deductions, Fringes, and Direct Deposit tabs, and make changes as needed. For example, remove any accruals and direct deposit amounts since the employee’s pay was not paid through a direct deposit. 
• Review the Taxes tab last, as any changes you make elsewhere update these amounts. If you need to change the tax amounts, first select the Allow tax override option at the upper right of the window.

7. When the amounts are correct, click the Pay button. The Pay Employee window appears.
8. Select Paid with manual check or Paid with EFT.
9. For a manual paycheck, type the check number. For an EFT, type the reference number.
10. Click OK.