Profit and Loss Statement
This report displays basic financial information that measures
income relative to expenses for a specified period of time. This report
is also called a P&L statement or an Income statement. Use this report to help you evaluate your profitability and make adjustments
as needed. For comparative purposes, this report includes options to:
- Display various combinations of actual amounts and budget amounts by time periods
- Choose to print the difference between columns as an amount, or as an amount and percentage
- Define several different statements for various purposes
Owners and shareholders
The Profit and Loss Statement and its report views are available in two versions:
Microsoft SQL Server Reporting Services 2005 version
Producing the report
From the Reports menu, click Financial > Profit and Loss Statement.
Select a report or customize option only after the report fully loads.
|The report contains information for all departments unless you select a specific department in this field.
Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.
The report contains the balance for the current month unless you select
a different time period in this field.
If you select Select Dates, a start date is required.
After changing report options, click
You can change the title of the report.
|Columns 1, 2, 3, 4
|You can select to print one of the following in each of four columns: current month, current month budget, current month one year ago, current month budget one year ago, year-to-date (YTD) this year, YTD one year ago, YTD budget this year, YTD budget one year ago. You can also leave a column blank.
|Print variance (column 1 - column 2)
|Prints the difference between the two columns as an amount, or prints an amount and percentage. You can also select not to print the variance.
|Print variance (column 3 - column 4)
|Prints the difference between the two columns as an amount, prints an amount and percentage. You can also select not to print the variance.
Basis to report
Prints information for a cash or accrual accounting basis.
If selected, Ajera prints the company logo from Company > Preferences > General tab > Reports Logo field.
Multi-company only. If selected, Ajera prints the logo of the employee's company.
|Print percent of revenue
|if selected, Ajera displays the percent of total income (whole numbers)
|Sort by department
|If selected, Ajera prints information by department
Use account group summary
If selected - and if the Summarize on Financial Reports check box is selected for the account group - Ajera prints a summary line for all accounts in an account
group, instead of amounts for each individual account.
|Print all accounts
|If selected, Ajera prints all accounts.
Print account number
If selected, Ajera includes account numbers on the report.
|Round to nearest dollar
|If selected, Ajera rounds the amounts to the nearest dollar.
|Capitalize account type
|If selected, Ajera displays the headings for the account types and totals in all capitals.
Print customize options on reports
If selected, Ajera prints a list of the options that you select.
Using the reports toolbar
Financial Statement Designer version
Producing the report
From the Reports menu, click > Financial > Financial Statements > Profit and Loss Group.
|The report contains the balance for the previous month unless you click (Change View) and select a different time period. The report will include the activity for the end of the month of the time period selected.
After changing the reporting period, click (Refresh) .
From the Reports menu, click Manage Financial Statements > Designs. Click Open, and double-click the profit and loss statement design you want.
See these topics:
Changing a financial statement design
Changing the profit and loss statement (account groups) template design
Printing a financial statement
Printing a statement group