Edit Paycheck window

Main window

Paycheck tab

Pays tab

Taxes tab

Deductions tab

Fringes tab

Direct Deposits tab

Main window

Field

Description

View only - The description of the payroll

Pay date

View only - The date when employees are paid

Period beginning date

View only - The first day of the pay period

Period ending date

View only - The last day of the pay period

Pay period

View only - The frequency of the payroll, such as weekly or monthly. Only employees set up (Setup > Employees > Pay Information tab) with the same pay period appear on this payroll.

Status

View only - The status of the check

Status	Description
Preliminary	Taxes and deductions were not calculated on the paycheck because when creating the payroll (Manage > Payroll > New button), you cleared the Include automatic taxes check box.
Processed	Taxes and deductions were calculated on the paycheck
Paid	The paycheck was paid
Voided	The paycheck was deleted after it was paid

Allow tax override

If selected, you can make changes to the taxable, subject-to, and tax amounts on the Taxes tab.

Change taxable, subject-to, and tax amounts only after making any other changes on the window, as other changes cause Ajera to recalculate these amounts.

Paycheck tab

This tab is a view-only summary of the employee's paycheck. It contains the information that appears on the employee's paycheck stub. You use the other tabs on this window to make changes to the paycheck. A negative net pay is highlighted in red.

Pays tab

Columns for Project, Phase and Activity appear for information associated with timesheet entries. If you want to enter additional pays for projects, you must do so through the Manage > Time & Expense menu.

Ajera calculates the salary amount based on the pay rate closest to the period-end date.

Field	Description
Pay	The type of pay
Calculation	The calculation method for the way you want to calculate the pay. If the pay is tracking hours, Ajera automatically selects the Hours Times Rate calculation method.
Basis	For a pay based on a calculation method using a percent, this field contains the amount on which to calculate the percent.
Hours	The number of hours to be paid Hours you add or change here do not update the employee's timesheet or appear on the Employee Utilization report.
Rate	Does not appear if the employee is salaried The pay rate for the employee. You can add or change rates that are not associated with a timesheet entry.
Amount	The amount of the pay
These additional columns appear when you click a pay to expand it if you selected to set up processing of multiple state withholding on one paycheck (Company > Preferences > Payroll tab):
Project, phase, activity	The project, phase, and activity associated with the timesheet entry
State	The state tax associated with this entry
Local	The local tax associated with the entry

Taxes tab

If you change tax amounts and want to return to the original default amounts, click (Refresh).

About self-adjusting taxes

Field	Description
Federal filing status	Displays the filing status the employee entered on the W-4 form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab)
Federal exemptions	Displays the number of withholding allowances that the employee entered on the W-4 form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab)
Additional federal withholding	The amount of any additional federal withholding that the employee entered on the W-4 form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab). Change it for this paycheck, as needed.
State filing status	Displays the filing status that the employee entered on the employee's state withholding form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab)
State exemptions	Displays the number of exemptions that the employee entered on the employee's state withholding form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab)
State additional withholding	The amount of any additional state withholding that the employee entered on the employee's state withholding form, as entered when setting up employees (Setup > Employees > Payroll Taxes tab Change it for this paycheck, as needed.
Tax	The name of the tax.
Calculation	The calculation method for the way you want to calculate the tax If the tax is for state unemployment, leave the default calculation method of Taxable Times Rate.
Taxable	The taxable basis of the tax
Subject to	The amount subject to tax that falls under any maximum limit
Rate	For a tax based on a calculation method using a rate or percent, this field contains the rate used to calculate the tax.
Employee tax	The amount of this tax withheld for the employee
Employer tax	The amount of this tax paid by the employer
Addl SWH	The amount of any additional state withholding added to this check

Deductions tab

Field

Description

Deduction

The name of the deduction

Calculation

The calculation method for the way you want to calculate the deduction

Note:

A paycheck can contain only one percent of taxable deduction. It must be the last deduction on this tab, because Ajera processes the deductions in the order they appear.

Basis

For a deduction based on a calculation method using a percent, this field contains the amount on which to calculate the percent.

Rate

For a deduction based on a calculation method using a rate or percent, this field contains rate to use to calculate the deduction.

Amount

The amount of the deduction

Fringes tab

Field	Description
Fringe	The name of the fringe
Calculation	The calculation method for the way you want to calculate the fringe
Basis	For a fringe based on a calculation method using a percent, this field contains the amount on which to calculate the percent.
Rate	For a fringe based on a calculation method using a rate or percent, this field contains rate to use to calculate the fringe.
Amount	The amount of the fringe

Direct Deposits tab

Field

Description

Routing number

Displays the routing number which identifies the employee's bank, as entered when setting up employees (Setup > Employees > Deductions/Fringes tab)

Account

Displays the account number where the employee wants the funds deposited, as entered when setting up employees (Setup > Employees > Deductions/Fringes tab)

Account type

Displays if the bank account is a savings or checking account, , as entered when setting up employees (Setup > Employees > Deductions/Fringes tab)

Amount

Displays the amount of the direct deposit, as entered when setting up employees (Setup > Employees > Deductions/Fringes tab)

You can change this amount if the direct deposit is not for the net pay. If you change the amount to zero, Ajera deletes the row. If the direct deposit is for a prenote, the amount contains zero and is for display only.

Note:

When you delete a row, the amount for that row is paid on a check instead.