You are here: Ajera Help (A-Z) > Bank accounts > Changing a bank account

Changing a bank account

From the Company menu, click Bank Accounts.
View bank accounts in the list window differently, if needed.
Click the bank account you want to change, and click Edit.
Change the status of the bank account as needed:

Select this status	To
Active	Use the bank account for new entries.
Inactive	Stop using the bank account for new entries. The bank account and associated amounts may continue to appear on reports.

On the General tab, change information as needed:

Field	Description
Name	Required - The name of the bank
Branch	The name of the branch servicing this account
Account number	The account number for this bank account
Description	The description for the bank account to be used internally at your company. For example, you might type Payroll Account to indicate that you use this account for paying employees.
Last check number	The last check number you used for this account. Ajera starts printing checks with the next number.
Company	Multi-company only Required - Identify this account with a company in your organization.
Account type	Identify this account as a bank account or a credit card.
Credit limit	If this account is for a credit card, this field contains the current credit limit for the credit card.
Vendor	If this account is for a credit card, select the vendor that you set up for the financial institution associated with this account. By selecting a vendor here, you are linking the account to a vendor so that you can then pay the financial institution as you would any other vendor
Payroll direct deposits	unavailable in ajeraCore unless you have the Payroll add-on For in-house payroll only - Select this check box if you want to pay employees from this bank account using direct deposits.
Phone numbers	Up to three phone numbers for bank contacts associated with this account. Type a description to the right of each number; for example, you might type: Call this number before sending a fax.
Fax	The fax number and any description to the right of it
Email	The email address to use for correspondence related to this account
Website	The website address for the bank

Click the Address tab to change the bank's address information. In the address box, enter the bank's address information in the first line and additional information in the other lines, as needed. For example, you might enter the street address in the first line and a building number and suite number in the remaining two lines.

If the bank's mailing address is different from the address you just entered, in the Mailing Address box, clear the Same as address check box and type the mailing address.

On the Accounts tab, change information as needed:

Field	Description
Department	unavailable in ajeraCore unless you have the Departments add-on If you chose to use departments when setting up company preferences, this field identifies the department that reflects the expenses for bank charges and interest income for this bank account.
Bank (for bank accounts only):
Cash account	Required - The current asset account to use for entries made to this bank account
Bank charges account	Required - The expense account to use for bank charge entries made to this bank account
Interest income account	Required - The income account to use for interest income entries made to this bank account
Interest expense account	Required - The expense account to use for interest paid entries made to this bank account
Credit card (for credit cards only):
Payable account	The liability account to use for payments made with this credit card
Late charges account	The expense account to use for late charge entries made to this credit card
Interest charges account	The expense account to use for interest charge entries made to this credit card

unavailable in ajeraCore unless you have the Payroll add-on - If you are processing payroll in-house and selected the Payroll direct deposits check box on the General tab, change information on the Direct Deposit tab, as needed.

To transmit direct deposits to your bank, Ajera produces a file in the format required by your bank, which you then send to your bank. You now specify the way Ajera constructs that file. Depending on the way your bank processes direct deposits, it requires information in one of the following ways:

If your local bank processes the direct deposit ASCII file, you enter your company as the source and your bank as the destination (most common method.
If your bank instructs you to enter its name and routing number in the file header of the direct deposit ASCII file, you enter your bank as the source, and the ACH operator as the destination.

For	Do this
Source and destination:
ID is a routing number Origin name Origin ID Destination name Routing number	To enter your company as the source and your bank as the destination: Select the ID is a routing number check box. Type the name of your company in the Origin Name field. Type your company's federal ID, or other ID provided by your bank, in the Origin ID field. Type the name of your bank in the Destination Name field. Type the routing number of your bank in the Destination Routing Number field. To enter your bank as the source and the ACH institution as the destination: Ensure that the ID is a routing number check box is cleared. Type the name of your bank in the Origin Name field. Type the routing number of your bank in the Origin ID field. Type the name of the ACH operator in the Destination Name field. Type the routing number of the ACH operator in the Destination Routing Number field.
Descriptive date	Type a description (as many as 6 characters) as requested by your bank. This date appears in the direct deposit ASCII file in the exact way that you enter it here.
File options:
Transaction type	If your bank requires a special code in position 14 of the File Header for the bank, type that code. Otherwise, leave this field blank. This code identifies the type of transaction (such as, direct deposit or electronic funds transfer). Contact your bank for information regarding its requirements for this item.
Allow unbalanced file	If you do not want to generate the offsetting debit entry to your company's checking account, select this check box. If you select it, you may need to handle this entry manually with your company's bank. This option is normally used when the origin ID type is the routing number.
File modifier type	Select a file modifier type, which is included as part of the header for the direct deposit ASCII file. It is used to distinguish files if your company submits more than one direct deposit ASCII file on any one day to the same bank. File modifier types are: Alpha This type is most commonly used. The letter A is automatically assigned as part of the header for the direct deposit ASCII file. If you submit more than one ASCII file to the same bank on the same day, the next letter in the alphabet is used for subsequent direct deposit ASCII files. Numeric If your bank requires the file modifier to be numeric, select this option. The number 0 is automatically assigned as part of the header for the direct deposit ASCII file. If you submit more than one ASCII file to the same bank on the same day, the next number is used for subsequent direct deposit ASCII files. (0-9 are valid entries, starting with 0).

On the Contacts tab, change contact information as needed. Enter up to five contacts related to this bank account. In the field directly below each contact name, type a description or any notes about the contact.

See Setting up contacts to learn about entering specific contact information.

Click the Attachments tab, and change the attachment information, as needed.

On the Notes tab, change any notes about the bank account, as needed.
Click Save.
Click Close.