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A task is work that needs to be performed. Tasks are the to-do items that culminate in accomplishing all the work necessary to complete the objective of a phase or project.
When working with the project, the project manager can review the percent complete of each task, as reported by the employee assigned to the task. In this way, it is possible to arrive at a more accurate percent complete for the entire phase or project. It provides more meaningful information to manage projects as reflected by earned value analysis on the Project Progress report. Earned value is the earning based on the percent complete of the project (RPC percent multiplied by the contract amount).
Because you use tasks to track the progress and scope of a project, you budget hours for a task but not cost amounts or rates. When using tasks, you continue to track project costs through resources and phases. However, you can choose to roll up task hours to resources or phases, which then updates cost amounts.
Here is a typical sequence of events when working with a task. Of course, after tasks are added, they are updated and reviewed when needed.
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