About expense reports with multi-company

About multi-company

To keep financial information separate, the setup of each employee, project, and bank account and credit card is linked to a company. When you enter an expense report, Ajera associates each transaction to its corresponding employee, project, or credit card.

As you enter expenses, Ajera creates intercompany entries when the companies involved are different.

Credit cards assigned to employees belong to the same company associated with the employee. For expenses other than personal expenses, Ajera creates intercompany entries if the credit card company and the employee company are different. Be sure to reconcile your intercompany accounts regularly.

Example

An employee works for Company 1 and uses the company credit card to charge an expense to a project that belongs to Company 2. The employee makes another expense to the project, this time paying with cash.

In the expense report:

Ajera associates this	With this
Employee	Company 1
Credit card	Company 1
Project	Company 2
Credit card, project-related transaction	Company 2
Noncredit card, project-related transaction	Company 2

As a result:

Ajera creates these entries	For this
Employee Receivables/Accounts Payable and Due From	Company 1 (employee company)
Credit Card Payable and Expense and Due From	Company 1 (credit card company)
Work-in-progress, Expense, and Due To	Company 2 (project company)

See also

Entering an expense report

Approving an expense report

Paying an expense report