Posting/Advice Information Tab

Use this tab to set up cash account information for each of your direct deposit pay cycles.

You can also select printing options for your direct deposit advices. The cash account information is necessary for posting the payroll to the G/L and for bank reconciliations.

Posting/Advice Options

Posting

Field Description
Cash Account

Enter, or click to select, the general ledger account to be used for posting payroll cash disbursements.

Reference 1

If you use reference numbers, enter, or click to select, the reference number 1 to be used for posting of cash disbursed.

Reference 2

If you use reference numbers, enter, or click to select, the reference number 2 to be used for posting of cash disbursed. 

Advice Options

Field Description
Print Advices by Locator Code

Select this check box to print advices by locator code. The locator code is assigned on the Manage Employee Information screen. Use this option to determine the order in which advices are printed, which makes direct deposit advice distribution more efficient.

Print only last 4 digits of Bank Account Number

Select this check box if only the last four digits of employee bank account numbers must print on payment advices and be displayed in the Electronic Paystub module of ESS 3.1 and greater. Any numbers preceding the last four digits of the account number print or are displayed as an X.

Print Contributions on Advices

Select this checkbox to print employer contributions on payment advices. If you select this checkbox, only contributions that are marked as Include on Employee Paystubs on the Manage Deductions screen will be printed on payment advices. If you do not select this checkbox, no contributions will be printed on payment advices.

Taxable Entity (Address)

Enter, or click to select, the taxable entity ID whose address is used on blank stock and Z-fold advices. Establish taxable entity IDs on the Configure Company Information screen.

Company Logo

Field Description
File Location

Enter, or click to select, the location of the company log file (logo.bmp) that is used when printing advices for this pay cycle.