Costpoint Help

Manage Cost Pools

Use this screen to control every aspect of both indirect cost pools and service center pools.

Use the tabs and subtasks to set up cost, base, allocation, and variance accounts; pool rates; and service center information. This screen is the focal point of cost pool setup.

Cost Pools are identified by an allocation group number and a fiscal year. Any valid fiscal year is acceptable for pool setup, even if the chosen fiscal year is closed. Pools set up in group number 1 allocate to projects; otherwise, they are used only for rate calculation and do not allocate. Costpoint uses the rates calculated in groups other than group 1 primarily to analyze the effect of modifications in pool structures.

You can use the Pool Cost and Pool Base subtasks to set up the cost (numerator) and base (denominator) account/organization combinations that define this pool, or you can create many account/organization/pool links at one time, using the wildcard features offered by the Manage Base Creation Setups, Manage Cost Creation Setups, and Create Pool Links screens.

When pools roll over into the next fiscal year and there are changes to the Pool Name, Costpoint automatically selects the name that appears last alphabetically for reports and bills. Pool names cannot be selected based on dates, as the Fiscal Year is alphanumeric.

For example, if the pool names for FY2024 and FY2025 are FRNG ID 1 and FRNG Corp 1, respectively, FRNG ID 1 will be displayed on reports and bills because it comes after FRNG Corp 1 in alphabetical order.

Note: To set up pools for a new fiscal year or to set up a new pool in the current year, there are two different tools available. The first is the Clone feature, which is available in this screen through the File menu. You can use the Clone feature to set up new pools, one at a time, using an existing pool as a template. The second tool is the Copy Pools toolkit. You can use this toolkit to clone one or all pools from a source fiscal year and allocation group into a destination fiscal year and allocation group.
Warning: Do not include allocation accounts from other cost pools or service centers in the base of an hours-based cost pool.

Use this screen to initialize any cost pool or service center. Additional maintenance of the data on this screen is required only when modifications to the cost pool setup are needed, or whenever pool target, provisional, or cost of money rates change. You must initialize new pools each fiscal year.

Note: The UI profile you are assigned may have caused some fields to be hidden on your screen. For more information, contact your system administrator.

Related Topics:

Display the Manage Cost Pools Screen

You access the Manage Cost Pools screen from the Projects domain.

Contents of the Manage Cost Pools Screen

Use the fields and options to configure the Manage Cost Pools screen.

Table Information for the Manage Cost Pools Screen

Changes to the Manage Cost Pools screen update several tables.

Tabs of the Manage Cost Pools Screen

The Manage Cost Pools has the Pool Details and Default Accounts tabs.

Subtasks of the Manage Cost Pools Screen

The Manage Cost Pools has four subtasks.

Remove an Account/Organization from the Cost of a Pool

Follow a few steps to remove an account/organization from the cost of a pool.

Parent Topic:

Cost Pools