Exchange Rates Subtask

Use this subtask to add, edit, and/or view exchange rate information for your project's revenue calculations.

Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 2026.2 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information. Once you opt in to this feature, it cannot be disabled. You must also be licensed for Multicurrency.

After you enter or change data on the Exchange Rates subtask, you can use the Find Rates button to refresh the fields on this subtask and populate them with the new, recalculated data. You must click the Apply Rates button to update applicable fields in the header record.

You must initialize the Configure Multicurrency Settings, Manage Exchange Rate Sources, Manage Exchange Rates by Date or Manage Exchange Rates by Period, Manage Exchange Rate Groups, and the Manage Currency Status screens before you enter data on this subtask.

Contents

Field	Description
Billing Currency	This non-editable field displays the billing currency code. The billing currency description displays in the adjacent, non-editable field.
Rate Group	This field displays the rate group code for the billing record, but it can be changed here only if the billing currency is not N/A or MULTIPLE. The rate group description displays in the adjacent, non-editable field. You can enter, or use Lookup to select, a different rate group code. The data available in the Lookup originates from the Manage Exchange Rate Groups screen.

Functional Currency to Billing Currency Exchange Rate Info

Use the fields in this group box to convert the functional currency into your company's billing currency. You can modify the data in this group box, or you can simply view existing exchange rate information.

Field	Description
Rate Date	This field displays the exchange rate date used for the project. Enter, or use Calendar Lookup to select, a different date. You must enter the date in the MM/DD/YYYY format. This field is disabled when the billing currency is N/A or MULTIPLE. After you enter or change an existing date, you must click the Find Rates button to refresh the data in this group box and calculate the exchange rate using the new date.
Rate	This non-editable field displays the rate amount. If the billing and functional currencies are the same, no rate determination will be necessary. In this case, this field displays "1.0000000." If the billing and functional currencies are different, Costpoint calculates the rate using the parameters you established for records on the Multicurrency screens.
Func to Billing (Func to Euro)	This field displays the billing to functional exchange rate if you calculate the exchange rate for a non-Euro currency. In this circumstance, this field will be labeled Func to Billing. You can edit this field only if you selected the Allow users to override exchange rates checkbox on the Configure Multicurrency Settings screen. Costpoint determines this rate using the parameters you established for records on the Multicurrency screens. Example: If you calculate the exchange rate associated with a Euro currency, Costpoint calculates the value in this field by dividing "1" by the value in the Euro-to-Currency Exchange Rate field of the Manage Currency Status screen. This field will be labeled Func to Euro. In this case, the currency displayed on the Manage Currency Status record must be consistent with the Euro currency on this screen.
N/A (Euro to Func)	This field displays "1.0000000" and will be non-editable if you convert a non-Euro currency. In addition, if you convert a non-Euro currency, this field will be labeled N/A. If you convert a Euro currency, you must have completed setup of the Manage Currency Status screen. In this case, this field will be labeled Euro to Func. If, for example, you track exchange rates by date and convert a Euro currency, the data in this field defaults from the Rate Amount field of the Manage Exchange Rates by Date screen. In this circumstance, the Manage Exchange Rates by Date record should be associated with the actual "EUR" currency. This currency should be linked to the functional currency in this record. The value defaults based on the validity of the data in the Billing Currency, Rate Group, and Rate Date fields. The Euro to Func field will be editable only if you selected the Allow users to override exchange rates check box on the Configure Multicurrency Settings screen. Modifying the value in the Euro to Func field updates the value in the Rate field.
Find Rates	Click this button to refresh the fields in this group box and retrieve updated exchange rate information using the data in the Billing Currency, Rate Group, and Rate Date fields. If you add or modify data on this subtask, you must click this button to display new, recalculated exchange rate information.
Freeze Rate	Select this checkbox to suspend or halt any activity associated with the exchange rate information referenced on this subtask. This suspension will occur after the transaction has posted. After the transaction has posted, Costpoint ignores any subsequent updates to the exchange rate throughout the life of this record. In this case, all evaluations of this record are based on the exchange rate at the time the transaction posted.
Apply	Click this button to update information in the header record and any applicable subtasks on the primary screen with the new exchange rate information. This button applies the new exchange rate data to other applicable fields on this screen. For example, if you change the data in the Rate Group and/or Rate Date fields, you must click the Find Rates button to display the updated exchange rate information on this subtask. Clicking the Apply button synchronizes the header information and all applicable subtasks on the primary screen so they are consistent with the information on this subtask.