Costpoint Help

Contents of the View Cash Receipts Screen

Use the fields and options to configure the View Cash Receipts screen.

View Cash Receipts

Cash Receipts

FieldDescription
Option

Use this drop-down list to select the range of cash receipt numbers to include. Valid options are:

  • All: Select this option to include all cash receipts. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one cash receipt and then enter the cash receipt number in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of cash receipts. Enter the beginning cash receipt number for the range in the Start field and enter the ending cash receipt number of the range in the End field.
  • From Beginning: Select this option to include a range of cash receipt numbers that begins with the first of all the available cash receipts and ends with the cash receipt number that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of cash receipt numbers that begins with the cash receipt number that you enter in the Start field and ends with the last of all the available cash receipts. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending cash receipt numbers for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Entry User

FieldDescription
Option

Use this drop-down list to select the range of user IDs to include. Valid options are:

  • All: Select this option to include all users that have entered cash receipts. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one cash receipt entry user and then enter the ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of entry user IDs. Enter the beginning ID for the range in the Start field and enter the ending ID of the range in the End field.
  • From Beginning: Select this option to include a range of entry users that begins with the first of all the available IDs and ends with the ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of cash receipt entry users that begins with the ID that you enter in the Start field and ends with the last of all the available IDs. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending cash receipt entry user ID for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Approval User

FieldDescription
Option

Use this drop-down list to select the range of approver IDs to include. Valid options are:

  • All: Select this option to include all approvers. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include cash receipts approved by only one approver and then enter the ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of approver IDs. Enter the beginning ID for the range in the Start field and enter the ending ID of the range in the End field.
  • From Beginning: Select this option to include a range of approver IDs that begins with the first of all the available IDs and ends with the ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of approvers that begins with the ID that you enter in the Start field and ends with the last of all the available IDs. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending cash receipt approver ID for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Pay Currency

FieldDescription
Option

Use this drop-down list to select the range of cash receipt pay currencies to include. Valid options are:

  • All: Select this option to include all currencies. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one currency and then enter the currency code in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of currencies. Enter the beginning currency code for the range in the Start field and enter the ending currency code of the range in the End field.
  • From Beginning: Select this option to include a range of currencies that begins with the first of all the available currencies and ends with the currency code that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of currencies that begins with the currency code that you enter in the Start field and ends with the last of all the available currencies. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending currency code for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.
## Fiscal Year
Field Description
Start Enter, or click to select, the entry fiscal year of cash receipts to be displayed.

Period

Option Use this drop-down list to select the range of accounting periods to include. Valid options are: All: Select this option to include all periods. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one period and then enter the period in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field. From Beginning: Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of periods that begins with the period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option. Period Start/End Enter, or click to select, the starting and/or ending period for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive. Subperiod Start/End Enter, or click to select, the starting and/or ending subperiod for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive. Start/End Ending Date This field displays the end date for the subperiod.
Option Use this drop-down list to select the range of accounting periods to include. Valid options are: All: Select this option to include all periods. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one period and then enter the period in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field. From Beginning: Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of periods that begins with the period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option. Period Start/End Enter, or click to select, the starting and/or ending period for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive. Start/End Ending Date This field displays the end date for the period.

Cash Account

Field Description
Start Enter, or click to select, the cash account of the cash receipts to be displayed.
Include Unposted Select this checkbox to display unposted cash receipts.

Account

FieldDescription
Option

Use this drop-down list to select the range of accounts to include. Valid options are:

  • All: Select this option to include all accounts. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one account and then enter that account in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of accounts. Enter the beginning account for the range in the Start field and enter the ending account of the range in the End field.
  • From Beginning: Select this option to include a range of accounts that begins with the first of all the available accounts and ends with the account that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of accounts that begins with the account that you enter in the Start field and ends with the last of all the available accounts. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending accounts for the range of accounts to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Organization

FieldDescription
Option

Use this drop-down list to select the range of organizations to include. Valid options are:

  • All: Select this option to include all organizations. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one organization and then enter the ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of organizations. Enter the beginning ID for the range in the Start field and enter the ending ID of the range in the End field.
  • From Beginning: Select this option to include a range of organizations that begins with the first of all the available organizations and ends with the ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of organizations that begins with the ID that you enter in the Start field and ends with the last of all the available organizations. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending organization ID for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Project

FieldDescription
Option

Use this drop-down list to select the range of projects to include. Valid options are:

  • All: Select this option to include all projects. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one project and then enter the ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of projects. Enter the beginning ID for the range in the Start field and enter the ending ID of the range in the End field.
  • From Beginning: Select this option to include a range of projects that begins with the first of all the available projects and ends with the ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of projects that begins with the ID that you enter in the Start field and ends with the last of all the available projects. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending project ID for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Cash Receipts Header Table Window

Field Description
Fiscal Year This field displays the fiscal year when the cash receipt was entered.
Period This field displays the accounting period when the cash receipt was entered.
Subperiod This field displays the accounting subperiod when the cash receipt was entered.
Cash Receipt Number This field displays the identification number of the cash receipt.
Posted This checkbox indicates if the cash receipt has been posted to the general ledger.
Line Total Functional This field displays the total amount received in your functional currency.
Line Total Transaction This field displays the total amount received in transaction currency.
Entered User ID This field displays the ID user who entered the cash receipt.
Entry Date This field displays the date when the cash receipt was entered.
Post Sequence If the Posted checkbox is selected for the record, this field displays the posting sequence number.
Receipt Date This field displays the date of the cash receipt.
Pay Currency This field displays the cash receipt currency.
Bank Deposit Number This field displays the transaction number for bank deposits.
Cash Receipt Type This field displays the default cash receipt type entered in the cash receipt header.
Entry Status This field displays whether a receipt is a draft or has been submitted for approval.
Approved This field indicates whether a receipt has been approved or not.
Approval User This field displays the ID of the authorized user who approved the receipt.
Approval Date This field displays the date when the receipt was approved.

Subtasks

Subtask

Description

Exchange Rates

Click this link to open the Exchange Rates subtask.

Use the Exchange Rates subtask to view the exchange rate information applied to a multicurrency cash receipt.

Cash Receipt Lines

Click this link to open the Cash Receipt Lines subtask.

Use the Cash Receipt Lines subtask to view line details of each record in the Cash Receipts Header table window.

Subtask

Description

Cash Receipt Lines

Click this link to open the Cash Receipt Lines subtask.

Use the Cash Receipt Lines subtask to view line details of each record in the Cash Receipts Header table window.

Parent Topic:

View Cash Receipts