Contents of the Post Cash Disbursements Screen

Use the fields and options to configure the Post Cash Disbursements screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the Selection Ranges block to specify the fiscal year and period to which you want to post and to specify the range of cash organizations, cash accounts, checks, payment users, and pay currencies to include in the posting.

These fields are used as selection criteria to identify those payments that should be included in the posting.

Field	Description
Period to Post	Use this drop-down list to specify the fiscal year and period to which you want to post. Only those checks that you printed in the selected fiscal year/period/subperiod will be posted. Valid options are: All One Range From Beginning To End
Start Fiscal Year	Enter, or click to select, the fiscal year of the payments to post. Only those checks printed within this fiscal year are considered for posting.
Start Period	Enter, or click to select, the period of the payments to post. Only those checks printed within this period are considered for posting.
Start Subperiod	Enter, or click to select, the starting subperiod of the payments to post. The adjacent field displays the starting date for the subperiod selected. Only those checks printed within this subperiod are considered for posting.
End Subperiod	Enter, or click to select, the ending subperiod of the payments to post. The adjacent field displays the ending date for the subperiod selected.

Cash Organization

Use the fields in this row to specify the range of cash organizations to include in the posting. Only checks assigned to the cash organizations specified in this row are included in the posting.

Field	Description
Option	Use this drop-down list to select the range of cash organizations to be included. Valid options are: All: Select this option to include all available cash organizations. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one cash organization and then enter that cash organization in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of cash organizations. Enter the beginning cash organization for the range in the Start field and enter the ending cash organization of the range in the End field. From Beginning: Select this option to include a range of cash organizations that begins with the first of all the available cash organizations and ends with the cash organization that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of cash organizations that begins with the specific cash organization that you enter in the Start field and ends with the last of all the available cash organizations. The End field is disabled for this option.
Start	Enter, or click to select, the starting cash organization for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End	Enter, or click to select, the ending cash organization for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Cash Account

Use the fields in this row to specify the range of cash accounts to include in the posting. Only checks assigned to the cash accounts specified in this row are included in the posting.

Field	Description
Option	Use this drop-down list to select the range of cash accounts to be included. Valid options are: All: Select this option to include all available cash accounts. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one cash account and then enter that cash account in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of cash accounts. Enter the beginning cash account for the range in the Start field and enter the ending cash account of the range in the End field. From Beginning: Select this option to include a range of cash accounts that begins with the first of all the available cash accounts and ends with the cash account that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of cash accounts that begins with the specific cash account that you enter in the Start field and ends with the last of all the available cash accounts. The End field is disabled for this option.
Start	Enter, or click to select, the starting cash account for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End	Enter, or click to select, the ending cash account for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Checks

Use the fields in this row to select the range of checks to be included in the posting. Only those checks selected within the range that contains the specified fiscal year/period/subperiod in the check history tables are included in the posting.

Field	Description
Option	Use this drop-down list to select the range of checks to be included. Valid options are: All: Select this option to include all available checks. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one check and then enter that check in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of checks. Enter the beginning check for the range in the Start field and enter the ending check of the range in the End field. From Beginning: Select this option to include a range of checks that begins with the first of all the available checks and ends with the check that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of checks that begins with the specific check that you enter in the Start field and ends with the last of all the available checks. The End field is disabled for this option.
Start	Enter, or click to select, the starting check for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End	Enter, or click to select, the ending check for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Payment User

Use the fields in this row to specify the range of entry user IDs to include in the posting. Only checks printed by the entry user IDs specified in this row are included in the posting.

Field	Description
Option	Use this drop-down list to select the range of user IDs to be included. Valid options are: All: Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field. From Beginning: Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start	Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End	Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Pay Currency

Use the fields in this row to select the range of pay currencies to be included in the posting. Only those checks that have the selected pay currency code in the check history tables are included in the posting.

The currency codes available are those saved on the Manage Currencies screen.

Field	Description
Option	Use this drop-down list to select the range of pay currency codes to be included. Valid options are: All: Select this option to include all available pay currency codes. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one pay currency code and then enter that pay currency code in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of pay currency codes. Enter the beginning pay currency code for the range in the Start field and enter the ending pay currency code of the range in the End field. From Beginning: Select this option to include a range of pay currency codes that begins with the first of all the available pay currency codes and ends with the pay currency code that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of pay currency codes that begins with the specific pay currency code that you enter in the Start field and ends with the last of all the available pay currency codes. The End field is disabled for this option.
Start	Enter, or click to select, the starting pay currency code for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End	Enter, or click to select, the ending pay currency code for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.