Addresses Subtask

Use this subtask of the Manage Vendors screen to enter and maintain information about vendor addresses.

Contents

Field	Description
Address Code	Enter the address code for the address to be entered on this line.
Address Lines 1- 3	Enter the street address and any other address information other than the city, state/province, country, or postal code. When you print 1099-MISC Standards, only the first address line (address line 1) and the second address line (address line 2) prints on the form, along with the city, state/providence, and postal code. Address line 3 does not print on the 1099-MISC Standard. When you print 1099-MISC Self-Mailer, address lines 1, 2, and 3 prints on the form, along with the city, state/providence, and postal code. The address line order for the 1099 Self-Mailers can be changed on the Configure Check Settings screen.
City	Enter the city or postal code. If the postal code was used before, the city, state/province, and country code automatically display.
State/Province	Enter, or click to select, the state or province.
Postal Code	Enter, or click to select, the postal code associated with the city, state/province, and country. If the postal code was used before, it automatically brings in the city, state/province, and country code. If the postal code was not used before, it is added to a table that stores the city, state/province, and country code for future use.
Country	Enter, or click to select, the country code.
Ship ID	Enter a unique shipping ID for this address. You can use the ship ID in Purchasing or in Sales Order Entry when identifying the shipping destination of the item.
Ship ID Description	Enter a unique ship description.
Payment Address	Select one of the following settings from the drop-down list: Yes: If this address is a remittance or payment address, select Yes. All address codes that are identified as payment addresses are included in the lookup on the Address tab of the Manage Accounts Payable Vouchers screen. Default: If you want this address code to default automatically in the voucher, select Default in this field. No: If this address code is not a payment or remittance address, enter No.
Order Address	You must enter the order-to address code to save a purchase order. Select one of the following settings from the drop-down list: Yes: If this address is a valid order address, select Yes in this field. All address codes that are identified as order addresses are included in the lookup that displays in the Address Code field (the order-to address) in the Vendor Address group box on the Vendor Address tab of the Manage Purchase Orders screen. Default: If you want this address code to default automatically on the purchase order, select Default in this field. No: If this address code is not for an order address, select No.
Phone Number	Enter the phone number for the address entered.
Fax Number	Enter the fax number for the address entered.
Other Number	Enter any other phone number necessary, such as a cell phone number or beeper number.
Email Address	Enter the email address for the address entered.
Congressional District Code	Enter the Congressional District Code for the address location of the Vendor.
Sales/Use Tax Code	Enter, or click to select, a valid sales/use tax code for the address entered. On Accounts Payable vouchers, it is used as a default tax code if the voucher is taxable. On purchase order vouchers, it is used to calculate sales tax when items are shipped to this address. If you do not enter a ship ID for this address, this field is optional.
Sales/Use Tax Description	This field displays the description of the Sales/Use Tax Code.
Password	Enter a valid password to update the record. If payment security is turned on via the Configure Accounts Payable Settings screen and making changes to a vendor requires a password, you must enter a password if you make changes to the following: Address line 1 Address line 2 Address line 3 City State/Province Postal Code Country Payment Address
Ship ID Active	This check box is selected when you enter a Ship ID. Clear this check box to indicate that the Ship ID is inactive.
US EFT Active	Select this check box to make this vendor address active for US Bank EFT transfers.
Non-US EFT Active	Select this check box to make this vendor address active for Non-US Bank EFT transfers. You can either select the US EFT Active or Non-US EFT Active check box at a time. However, these check boxes are optional. Select the US EFT Active check box if you want to enter information in the EFT Info (US) subtask. Select the Non-US EFT Active check box to enter information in the EFT Info (Non-US) subtask. If you clear a previously selected US EFT Active or Non-US EFT Active check box, you will overwrite the existing EFT data from the address record with new values.
UEI Number	If this vendor has multiple Unique Entity Identification (UEI) numbers for its units in different addresses, enter the UEI number for this vendor address. When you enter a new address, the value of this field defaults to the UEI Number in the Header tab. For existing addresses, modifying this field does not affect the UEI Number in the Header tab. Entering uppercase 'O' or 'I', and entering (0) as the first character are not allowed.
CAGE Code	If this vendor has multiple CAGE codes for its units in different addresses, enter the CAGE code for this vendor address. When you enter a new address, the value of this field defaults to the CAGE Code in the Header tab. For existing addresses, modifying this field does not affect the CAGE Code in the Header tab.

Subtasks

Related Topics:

Contacts Subtask

Use this subtask of the Manage Vendors screen to enter contacts and contact information for this vendor.

EFT Info (Non-US) Subtask

Use this subtask of the Manage Vendors screen to add or update Electronic Funds Transfer (EFT) information pertaining to your vendors and their banks outside the United States.

EFT Info (US) Subtask

Use this subtask of the Manage Vendors screen to add or update Electronic Funds Transfer (EFT) information pertaining to your vendors and their banks in the US.

Parent Topic:

Subtasks of the Manage Vendors Screen