to select, the item to which you want vendors to be assigned. The description for this item is also displayed in the unlabeled field to the right (after Rev).Use this screen to specify the preferred vendors from which an item (part, good, or service) can be purchased. Establish items on the Manage Parts, Manage Goods, and Manage Services screens.
You must first establish the vendor on the Manage Vendors screen in Accounts Payable or Purchasing before you can enter any additional information on this screen.
Enter, or click to select, the item to which you want vendors to be assigned. The description for this item is also displayed in the unlabeled field to the right (after Rev).
The revision number of the part selected defaults to the latest revision but can be modified.
The item type displays identifying this item as a part, good, or service.
This displays the description for the part.
This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).
If enabled, this field displays one of the following values to indicate whether the part you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that part:
Unrestricted — The part is not subject to data security restrictions.
Restricted — The part is subject to data security restrictions and that you are authorized to access detailed part information.
***UNAUTHORIZED*** — The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.
Enter, or click to select, the vendor from whom you want to purchase this good. Vendor ID codes are established on the Manage Vendors screen. A vendor ID is required if a vendor part number is required.
The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved.
If the vendor is approved or preferred for the part, its Approval Code must not be Pending.
You can still link a pending, non-payroll vendor to a part if the vendor is not approved or preferred for the part. In this case, Costpoint displays a warning.
This untitled field to the right displays the vendor name corresponding to the vendor ID in the Vendor field.
Use this drop-down list to specify whether or not this vendor is approved for this item and also to specify if the vendor is the preferred source of the item. Valid options are:
Approved — This indicates that the vendor is an approved source of a specific item.
Not Approved — This indicates that the vendor is not an approved source of a specific item.
Preferred — This indicates that the vendor is the preferred source of a specific item.
This field displays the last purchase order number assigned to this vendor.
This field displays the date of the last purchase order assigned to this vendor in Purchasing.
This field displays the last quote identifier assigned to this vendor.
This field displays the date of the last quote identifier assigned to this vendor.