CREATE PURCHASE ORDERS

Use this screen to create purchase orders and purchase order lines, for all purchase order types (standard, blanket, release, and subcontract) from requisition lines. The Purchase Order Register Report prints after the purchase orders are generated. You can create purchase orders for a range of buyers, vendors, requisitions, or purchase orders.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Option

Use this drop-down list to select the range of buyers, vendors, requisitions, and/or purchase orders you want to include in this report. The following options are available:

Start

Use this field to enter, or use

to select, the starting buyer, vendor, requisition, or purchase order, as applicable.

End

Use this field to enter, or use

to select, the ending buyer, vendor, requisition, or purchase order, as applicable.

Non-Contiguous Ranges

Select this check box to enable the Non-Contiguous Buyer Ranges, Non-Contiguous Vendor Ranges, Non-Contiguous Requisition Ranges, or Non-Contiguous Purchase Order Ranges subtask (as applicable), where you can create a customized list of buyer, vendor, requisition, or purchase order ranges.

Generate

Purchase Order Line Sort

Use this drop-down list to specify how the items are to be sorted on the purchase order lines when the purchase order is created for more than one requisition line. Valid options are as follows:

Subtask	Definition
Non-Contiguous Buyer Ranges	Click this link to open the Non-Contiguous Buyer Ranges subtask and create a list of buyer ranges.
Non-Contiguous Vendor Ranges	Click this link to open the Non-Contiguous Vendor Ranges subtask and create a list of vendor ranges.
Non-Contiguous Requisition Ranges	Click this link to open the Non-Contiguous Requisition Ranges subtask and create a list of requisition ranges.
Non-Contiguous Purchase Order Ranges	Click this link to open the Non-Contiguous Purchase Order Ranges subtask and create a list of purchase order ranges.