Use this screen to establish codes and the standard text for each code. You can then associate these codes with individual parts, goods, and services in the Assign Standard Text subtasks of the Maintain Parts, Goods, or Services screens, or attach the text directly to Costpoint documents such as purchase orders, purchase requisitions or requests for quotes.
Any text you wish to have used on multiple documents can be set up as standard text. You can then reference the text anywhere it is required by linking the code to the document. For example, you could use standard text to identify additional quality requirements, specific packaging requirements, or other information related to an item, and have that text appear on multiple documents.
Set up this screen during initialization and maintain it whenever you add additional codes or modify existing codes.
Required. Enter a standard text code, containing up to 10 alphanumeric characters, to identify this particular text.
Required. Enter a description for the text code containing up to 30 alphanumeric characters. As text codes are specified during purchase order entry, the description for each displays on the screen.
There are three system-defined print options for documents. You can print documents for internal use by staff, such as edit reports and registers, or for external use, such as purchase orders. Select the type of documents on which the purchase order standard text should print. The selections follow.
Select this option (the default) to indicate that standard text is to print on both internal and external reports, for example, the Receiver Report and purchase orders. This option is suitable for special instructions to the vendor or for delivery requirements.
Select this option to print text on documents viewed only by those internal to the company, such as documents that will be distributed to your firm's accounting staff, or for internal delivery instructions.
Select this option to print text on documents, such as a purchase order, that will be seen by those outside the company.
Enter the text to associate with this text code. Up to 32,000 characters of text can be stored for each code.
Select this check box to have the standard text code and sequence number loaded into the PO Header Standard Text subtask on new Purchase Orders. This check box is cleared by default.
If the Automatically Default check box is selected, you can enter a number to indicate the sort order for displaying this standard text on the purchase order.