PRINT SALES ORDER ACKNOWLEDGMENTS
Use this screen to print a hard copy of the sales order, which can be sent to the customer for confirmation.
You can print the sales order acknowledgment on pre-printed forms or formless using a laser or a line printer. Formless printing permits landscape or portrait views.
The formless printing option includes the capability of printing company logos. The logo prints on the upper left-hand corner of the acknowledgment. The company logo must be a bitmap file that does not exceed 32,000 bytes. The bitmap filename should be OEFORM.BMP; this needs to be in the Costpoint program directory or the user's network search path.
In order to ensure proper alignment of printed objects, make sure that the print quality of the selected printer is set to 300 x 300 dots per inch.
Print sales order acknowledgments at any time. You can include or exclude previously printed acknowledgments. If a duplicate acknowledgment exists, the word "DUPLICATE" displays across the top of the acknowledgment form.
Be sure to check the settings on the Configure Sales Order Print Options screen for printing parameters and format options so that SO acknowledgments can be printed correctly from this screen. For example, selecting the Line Sales Tax/VAT check box calculates sales tax/VAT percentages at the line level; selecting the Tax ID and Tax Date check box prints the customer's tax ID (but not the tax date) on sales order acknowledgments.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use the fields in this group box to define the category and range criteria for printing the DD250 packing slips. From the unlabeled drop-down list, select the category by which to print invoices. Valid options are:
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Catalog
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Customer
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Invoice
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Project
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Sales Order
Option
From the drop-down list, select the range option for printing sales order acknowledgments based on the category that you selected. Valid options are:
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All — Select this option to include all available records. You cannot use the Start and End fields for this option. This option displays as the default selection.
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One — Select this option to include only one record. You must enter that value in the Start field. You cannot use the End field for this option.
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Range — Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
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From Beginning — Select this option to include all the records from the beginning of the available records to a specific record. You must enter the last value for the range in the End field. The Start field is disabled for this option.
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To End — Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. You cannot use the End field for this option.
Start
Enter, or click 
to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.
End
Enter, or click to select, the ending value/ID for the range. You can use this field if you select Range or From Beginning from the Range Option drop-down list.
Non-Contiguous Ranges
Select this check box to use the corresponding subtasks on this screen for listing multiple non-contiguous ranges.
Trans Currency
If you use Multicurrency, use the corresponding Option, Start, and End fields to define a transaction currency range criteria for printing sales order acknowledgments. Only sales order acknowledgments that have matching transaction currency will be printed. If you do not use these fields, the sales order acknowledgment prints using sales order transaction currency.
If the specified range contains several different transaction currencies, each sales order acknowledgment prints the corresponding transaction currency and amounts in associated format. The currency code displays in the header section just above the column titles of the document. If you do not use Multicurrency, all amounts print in the functional currency. For each line, the EC commodity code displays as a separate entry in the same area as other miscellaneous information about the item if it has been entered in the Manage Sales Orders screen.
Option
From the drop-down list, select the range option for printing sales order acknowledgments based on transaction currency. Valid options are:
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All — Select this option to include all available records. You cannot use the Start and End fields for this option. This option displays as the default selection.
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One — Select this option to include only one record. You must enter that value in the Start field. You cannot use the End field for this option.
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Range — Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
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From Beginning — Select this option to include all the records from the beginning of the available records to a specific record. You must enter the last value for the range in the End field. The Start field is disabled for this option.
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To End — Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. You cannot use the End field for this option.
Start
Enter, or click to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.
End
Enter, or click to select, the ending value/ID for the range. You can use this field if you select Range or From Beginning from the Range Option drop-down list.
Options
Use the fields in this group box to define the print settings and format of the sales order acknowledgment.
Format
From the drop-down list, select one of the four available print format options. This field defaults from the settings on Configure Sales Order Print Options screen. Valid options are:
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Formless Laser Portrait
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Formless Laser Landscape
Print Options
Include Previously Printed Acknowledgments
Select this check box to include previously printed acknowledgments in this print run, provided they are within the selection criteria. You can indicate that the acknowledgment has been printed if you select the Printed check box (in acknowledgment group box) on the Customer Details tab of the Manage Sales Orders screen. If you reprint the order, the word "DUPLICATE" prints on the hard copy. Once this printing process is completed, the system updates the acknowledgment printed check box on Enter Sales Orders screen. If you select Duplicate check box for the acknowledgment in the Highlight group box on the Configure Sales Order Print Options screen, "DUPLICATE" displays as emphasized text.
Leave this check box empty to include only sales orders that have not been previously printed.
Print Sales Order Header Notes
Select this check box to print the notes on the acknowledgment entered for the order on the Other Info tab of the Manage Sales Orders screen. If you do not select this check box, the acknowledgment does not display the header notes.
Select this check box to enable the options in the Hdr Notes Placement group box. This check box defaults with the status of the option in the Header Notes group box for the acknowledgment in the Placement Defaults group box on the Configure Sales Order Print Options screen. Also, you may specify whether or not you want the header notes printed in a highlighted font by selecting the Header Notes option for the acknowledgment in the Highlight group box on the Configure Sales Order Print Options screen.
Print SO Line Components
Select this check box to print those sales order lines with line components on the acknowledgment. Selecting this can override default selections made in the Print Components group box on the Configure Sales Order Print Options screen. If you select this check box, SO line components displays underneath the Sales Order Item, description, and long description lines on the printout. For each component, the item, revision, U/M, order quantity and description prints in the normal positions. The component line number and price information will not print, but the component lines will be sorted in component line number sequence under the SO line. If you used Number of Users field for the SO line on the Manage Sales Orders screen (for example, for software sales and royalties), the information also prints with the item.
Print Required Acknowledgments Only
Std Text Placement
Use this group box to determine the placement of any standard text associated with the sales orders. This option setting defaults from the option selected for the acknowledgment in the Standard Text group box on the Configure Sales Order Print Options screen. Valid options are:
Top
Select this option to print all standard text on the top of the form, before printing of any line item information.
Bottom
Select this option to print all standard text on the bottom of the form, after printing of all line item information.
Hdr Notes Placement
Use this group box to determine the placement of any header notes associated with the sales orders. This option is available only if you selected the Print Sales Order Header Notes check box on this screen. Whether or not the header notes appear on the acknowledgment depends on the option selected in the Header Notes group box in the Defaults subtask on the Configure Sales Order Print Options screen. The system-defined options are as follows:
Top
Select this option to print all header notes on the top of the form, before printing of any line item information.
Bottom
Select this option to print all header notes on the bottom of the form, after printing of all line item information.
Subtasks