CREATE PHYSICAL COUNT ADJUSTMENTS

Use this screen to print a discrepancy report and create quantity adjustments. Use it when you need to modify your quantity of inventory parts to correlate with an actual physical count you have taken.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Warehouse

Options

This field always displays One.

Start

Enter, or click to select, the warehouse where the count took place.

Count

Options

This field always displays One.

Start

Enter, or click to select, the count ID that the discrepancy report and adjustment creation processes will use.

Count Date

This field displays the date when the physical count took place.

Active

This field displays Y to indicate the status is active until the physical count has been completed.

Count Sheet Printed

This field displays Y to if the count sheet/tags have been printed. Otherwise, it will display N.

Sort By

1st Sort

Select the sort option from the drop-down list. The available options are:

Group By

Select this check box to print the discrepancy amount subtotals by inventory project.

Options

Print Counts with No Discrepancies

Select this check box to print all counts, even inventory transactions, with no discrepancies. If you clear this check box, only counts with no discrepancies will be printed.

Print Reconciled Counts

Select this check box to print counts that have been reconciled by the user.

Print Unreconciled Counts

Select this check box to print counts that have not been reconciled.

Generate

Adjustment ID

If you select the Quantity Adjustments transaction in the Transaction IDs subtask of the Manage Warehouses screen and select the Auto-Assign check box, leave this field blank and Costpoint will automatically assign the next quantity adjustment ID. If Auto-Assign is selected and you manually assigned a quantity adjustment ID in this field, the system will not update the Last Inv Trans ID field in the Transaction IDs subtask of the Manage Warehouses screen. If you clear the Auto-Assign check box, you can manually enter a quantity adjustment ID.

Transaction Date

The system date is displayed as the default transaction date, but you can enter, or click to select, another date.

Material Handler

Enter, or click to select, the ID of the employee who is performing this transaction.

Adjustment Reason

Enter, or click to select, a reason code for this adjustment. The reason code must already be established in the Manage Adjustment Reasons screen.

Variance Adjustment Charge Numbers

Allocated Inv Account

Enter, or click to select, the charge account for quantity adjustments for inventory allocated to non-common stock projects. This account must be an expense account, a project account, a valid detail account, and an active account.

Allocated Inv Organization

Enter, or click to select, the charge organization for quantity adjustments for inventory allocated to non-common stock projects. The organization must be active and a valid account/organization combination.

Common Inv Account

Enter, or click to select, the charge account for quantity adjustments for inventory allocated to common stock projects. This account must be an expense account, a project account, and a valid detail account, as well as an active account.

Common Inv Organization

Enter, or click to select, the charge organization for quantity adjustments for inventory allocated to common stock projects. This organization must be active and a valid account/organization combination.

Do Not Post Expense Inv Abbrev Adjustments

Select this check box if you do not want to post expense inventory abbreviation transactions to the General Ledger.

Transaction Notes

Enter notes to be associated with this adjustment.

Subtask

Subtask

Description

Accounting Period

Select this link to view the Accounting Period to which the transaction will be posted according to the transaction date.