GENERATE RANDOM PASSWORD

This convenient Web-only function enables your system administrator to assign temporary passwords to single or multiple users. Costpoint generates temporary passwords based on the password complexity policy as defined in the Change Password function.

Costpoint electronically notifies users via email, which is sent to individual users only. Your system administrator does not know the password.

The randomly generated password assigned to each user is temporary. The user must change it after logging in.

Requirements for Random Password Generation

Prior to enabling Random Password Generation, you must do the following:

1. Set up the email server information in the Company Settings block of the Configure System Settings screen.

2. Enter the Email Name (address) for the end user in the Workflow tab of the Manage Users screen.

3. Set the Authentication Method for the user to either Costpoint Database or Windows Domain & Costpoint Database as defined in the Authentication tab of the Manage Users screen.

Generate a Random Password

To generate a random password for selected users, complete the following steps:

1. After meeting the requirements for random password generation (see list above), open the Manage Users screen and click  to identify any users who require a random password.

2. Click to view a list of employees.

3. Select the user(s) who require a random password. Click in the box before the user's name or use CTRL+Click to select multiple names.

4. Right-click anywhere on the screen and click Generate Random Password or click Run Generate Random Password on the toolbar.  

5. When prompted to generate a new password for selected users, click OK.

If no users have been selected, Costpoint generates a new password for ALL queried users.

Costpoint generates random passwords and emails them to users. No one other than the individual user sees the password. Costpoint prompts the user to change the password at the next login.

Auto Generate Random Password

If edits or changes to the user's information are not required, use the Generate Random Password procedure described above. If, however, edits or changes are the main purpose of the session, you can generate a random password at the same time by selecting Generate Random Password, which automatically triggers password generation after you save the user information. This method is designed especially for creating new users.

To generate random passwords automatically for new or existing users, do one of the following:

• When creating a new user, select the Generate Random Password check box on the Authentication tab of the Manage Users screen. When you save the information for the new user, Costpoint sends an email containing the random password and clears the check box.

• When changing information for an existing user, you can also select Generate Random Password to generate a random password and send an email after you save the updated information. To prevent future (unwanted) generation of random passwords, Costpoint then automatically clears the check box.