ERROR MESSAGES

Column

Error Message

Error Condition

Prevents Processing

All Required Fields

The XXXXXXXXXXXX field must be entered.

Not supplied in input file.

Yes

Line Type

Input File Line Type must be "H" or "L."

Not "H" or "L."

Yes

Quote ID

A quote ID must be entered.

You selected the Use Input File Values option, but the input file's Quote ID is null/space.

Yes

Column

Error Message

Error Condition

Prevents Processing

Quote ID

This quote/vendor combination already exists.

You selected the Use Input File Values option, but the Header Quote ID/Vendor ID combination already exists.

Yes

Quote ID

Each quote header must have at least one quote line input file.

You selected the Use Input File Values option, but the Header Quote ID/Vendor ID does not exist on any Quote Line Input files.

Yes

Vendor

Invalid Vendor

Vendor ID does not exist.

Yes

Vendor

Vendor is on Hold

Vendor's Vendor Status for PO is On Hold.

Yes

Vendor

Each quote header must have at least one quote line input file.

You selected the Auto-Assign option, but the Vendor ID in the Header input file does not exist in any quote line input file records.

Yes

Vendor

Duplicate header input records exist for this vendor ID.

You selected the Auto-Assign option, but the Vendor ID exists in more than one header.

Yes

Quote Type

Invalid Quote Type

Does not exist in the Manage Vendor Quote Types screen in Costpoint Procurement Planning (if not null/space)

Yes

Terms

Invalid Terms

Terms do not exist in Vendor Terms screen.

Yes

Employee

Invalid Employee

Employee ID does not exist in Costpoint Employee (if not null).

Yes

Employee

Inactive Employee

Employee ID is not active in Costpoint Employee.

Yes

Buyer

For fixed length file format, limit to 3 characters. For delimited file format, increase field size to 10.

“Subcontractor Agreement” is checked, but Buyer is not authorized to enter any Subcontractor Agreement type of PO: (BUYER.SUBC_AGR_AUTH_FL=N, BUYER.SUBC_BLKT_AUTH_FL=N, and BUYER.SUBC_RLSE_AUTH_FL=N ).

Yes

Security Clearance System ID

The Security Clearance System ID is invalid.

Does not exist in SEC_CLR_SETTINGS.

Yes

Column

Error Message

Error Condition

Prevents Processing

Quote ID

All quote lines must have a quote header input file.

You selected the Use Input File Values option, but the Line Quote ID/Vendor ID combination does not exist in any Quote Header input files.

Yes

Vendor

Invalid Vendor

Invalid Vendor (if not null).

Yes

Vendor

Vendor is on Hold

Vendor's Vendor Status for PO is On Hold.

Yes

Vendor

All quote lines must have a quote header input file.

You selected the Auto-Assign option, but the vendor ID on Line does not exist in any Quote Header input file records.

Yes

Item /Misc Line Type

Either an Item or Misc. Type must be entered.

Both are null or spaces.

Yes

Item ID/ Revision

Invalid Item/Rev

Apply if not null/space. The Allow Multiple Revisions for Each Item check box is selected in the Corporate Settings block of the Configure Product Definition Settings screen in Costpoint Product Definition and the Item/Revision does not exist, or the Allow Multiple Revisions for Each Item check box is selected and the Item ID does not exist.

Yes

Item ID/Revision

Inactive Item/Rev

Item is not active in Costpoint Product Definition.

Yes

Misc Line Type

Invalid Misc. Line Type

Does not exist in LN_CHG_TYP table (if not null/space).

Yes

Unit Of Measure

Invalid Unit Of Measure

Does not exist in UM table.

Yes

Minimum Qty

Minimum Quantity cannot be less than zero.

Less than zero.

Yes

Unit Cost

Unit Cost cannot be less than zero.

Less than zero.

Yes

Break Qty 2 Cost

Unit Cost cannot be less than zero.

Less than zero.

Yes

Break Qty 2

Break Quantity 2 cannot be less than zero.

Less than zero.

Yes

Break Qty 2

A break quantity must be entered for each supplied break cost.

Break 2 Cost is not zero, and quantity is zero.

Yes

Break Qty 2 Cost

A cost must be entered for each supplied break quantity.

Break 2 Cost is zero, and quantity is not zero.

Yes

Break Qty 2

Duplicate break point quantities are not allowed for a quote line.

Break Qty 2 equals input file's Minimum Qty.

Yes

Break Qty 3 Cost

Unit Cost cannot be less than zero.

Less than zero.

Yes

Break Qty 3

Break Quantity 3 cannot be less than zero.

Less than zero.

Yes

Break Qty 3

A break quantity must be entered for each supplied break cost.

Break 3 Cost is not zero and quantity is zero.

Yes

Break Qty 3 Cost

A cost must be entered for each supplied break quantity.

Break 3 Cost is zero, and quantity is not zero.

Yes

Break Qty 3

Duplicate break point quantities are not allowed for a quote line.

Break Qty 3 equals input file's Minimum Qty or Break Qty 2.

Yes

Break Qty 4 Cost

Unit Cost cannot be less than zero.

Less than zero.

Yes

Break Qty 4

Break Quantity 4 cannot be less than zero.

Less than zero.

Yes

Break Qty 4

A break quantity must be entered for each supplied break cost.

Break 4 Cost is not zero and quantity is zero.

Yes

Break Qty 4 Cost

A cost must be entered for each supplied break quantity.

Break 4 Cost is zero and quantity is not zero.

Yes

Break Qty 4

Duplicate break point quantities are not allowed for a quote line.

Break Qty 4 equal's input file Minimum Qty or Break Qty 2 or 3.

Yes

Break Qty 5 Cost

Unit Cost cannot be less than zero.

Less than zero.

Yes

Break Qty 5

Break Qty cannot be less than zero.

Less than zero.

Yes

Break Qty 5

A break qty must be entered for each supplied break cost.

Break 5 Cost is not zero, and quantity is zero.

Yes

Break Qty 5 Cost

A cost must be entered for each supplied break quantity.

Break 5 Cost is zero, and quantity is not zero

Yes

Break Qty 5

Duplicate break point quantities are not allowed for a quote line.

Break Qty 5 equals input file Minimum Qty or Break Qty 2, 3, or 4.

Yes

Line Charge 1 Type

Invalid Line Charge.

Does not exist in Line Charge Type table (if not null/space).

Yes

Line Charge 1 Type

A line charge type is required if the line charge cost is not zero.

Line Charge 1 Cost is not zero, but Line Charge 1 Type is null/space.

Yes

Line Charge 1 Cost

Do not display message, process quote line input row but do not create a Quote Line Charge row for Line Charge 1.

Line Charge 1 Cost is zero, but Line Charge 1 Type is not null/space.

Yes

Line Charge 2 Type

Invalid Line Charge.

Does not exist in Line Charge Type table (if not null/space).

Yes

Line Charge 2 Type

A line charge type is required if the line charge cost is not zero.

Line Charge 2 Cost is not zero, but Line Charge 2 Type is null/space.

Yes

Line Charge 2 Cost

Do not display message, process quote line input row but do not create a Quote Line Charge row for Line Charge 2.

Line Charge 2 Cost is zero, but Line Charge 2 Type is not null/space.

Yes

Line Charge 3 Type

Invalid Line Charge.

Does not exist in Line Charge Type table (if not null/space).

Yes

Line Charge 3 Type

A line charge type is required if the line charge cost is not zero.

Line Charge 3 Cost is not zero, but Line Charge 3 Type is null/space.

Yes

Line Charge 3 Cost

Do not display message, process quote line input row but do not create a Quote Line Charge row for Line Charge 3.

Line Charge 3 Cost is zero, but Line Charge 3 Type is not null/space.

Yes

Ship ID

Do not display message, process row but leave Ship ID null.

Does not exist in Ship ID table (if not null/space).

No

Manufacturer

Do not display message, process row but leave Manufacturer ID, Manufacturer Part ID/Revision as null/space.

Does not exist in Manufacturer table (if not null/space).

No

Manufacturer Part

Do not display message, process row but leave Manufacturer ID, Manufacturer Part ID/Revision as null/space.

Manufacturer is null/space, but Manufacturer Part is not null/space.

No

Manufacturer Part Rev

Do not display message, process row but leave Manufacturer ID, Manufacturer Part ID/Revision as null/space.

Manufacturer Part is null/space, but Manufacturer Part Revision is not null/space.

No

Vendor Part Rev

Do not display message, process row but leave Vendor Part ID/Revision as null/space.

Vendor Part is null/space, but Vendor Part Revision is not null/space.

No

Add Alternate Part

Do not display message, set value to "N" (No).

Not "Y" (Yes) or "N" (No).

No

Project

Do not display message, set value to null.

Does not exist in Project (PROJ) table (if not null/space).

No

Commodity

Do not display message, process row but leave Commodity code null.

Does not exist in Commodity (COMM) table (if not null or space).

No

Security Clearance System ID

The security code is invalid.

Does not exist in SCISAP_CLR

Yes

Field

Error Condition

Message Type (Error/Warning)

Message

E

Field

Error Condition

Message Type (Error/Warning)

Message

E

E

E

E

E

E

E

E

E

E