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940 Preparation Part I inquiry

unavailable in ajeraCore unless you have the Payroll add-on

Use this inquiry to review federal information to report on Form 940 Closed , Employer's Annual Federal Unemployment (FUTA) Tax Return. This inquiry includes information from only paid paychecks.

Use the 940 Preparation Part II inquiry to review state information to report.

Using the inquiry

From the Inquiry menu, click Payroll > 940 Preparation Part I.

Do this

Change the cutoff date

Click the link for it, which appears under the inquiry title.

See data for a previous year

Change the condition as follows:

Click .
Click the Conditions tab.
In the Payroll Year condition, enter the year you want to report on in the field on the right.

Audience

Accounting staff

Inquiry conditions

The inquiry automatically contains conditions to show the 940 Part I data only for the current payroll year. You can always add, change, or delete conditions on an inquiry.

Groups

This inquiry is grouped by Description. You can always group or ungroup columns, as needed.

Standard columns

Column	Links to this inquiry	Description	Date range available
Description		The name of the tax
Employee	Employee	The full name of the employee
Payroll Year		The year the payroll occurs
Gross Wage		The amount of the employee's pay before any taxes or deductions	x
Taxable		The amount of pay that is taxed	x
Exempt Wage		Wages not taxable The database name/formula is: [Gross Amount]-[Taxable]
Over 7000		The total of payments made to each employee in excess of $7,000. Only the first $7,000 you paid to each employee in a calendar year is subject to FUTA tax. The database name/formula is: [Taxable] - [SubjectTo]
Total Exempt		The amount of payments exempt from FUTA tax The database name/formula is: ([Gross Amount] - [Taxable]) + ([Taxable] - [SubjectTo])
Taxable Wage		The amount of pay that is taxed for the year-to-date	x

Predefined columns

You can add predefined columns to this inquiry. Many columns are available, organized in these categories:

Tax
Employee
Date
Amount
940

Column	Links to this inquiry	Description	Date range available
Tax:
Tax Key		The database identifier of the tax associated with the check
Order		The position of the tax on the check Example: You may sort the inquiry by order so it mirrors the order of the check.
Group		The group associated with the tax Example: Federal, State
Type		The type of tax Example: Federal unemployment
Supervisor Key	Employee	The database identifier of the supervisor of the employee associated with the check
Supervisor	Employee	The supervisor of the employee associated with the check
Payroll Company Key		Multi-company only. The database identifier of the company associated with the payroll
Payroll Company Name		Multi-company only. The name of the company associated with the payroll
Employee Company Key		Multi-company only. The database identifier of the company linked to the employee associated with the payroll
Employee Company Name		Multi-company only. The name of the company linked to the employee associated with the payroll
Department Key	Department	unavailable in ajeraCore unless you have the Departments add-on The database identifier of the department of the employee associated with the check
Department	Department	unavailable in ajeraCore unless you have the Departments add-on The department of the employee associated with the check
Employee:
Employee Key	Employee	The database identifier of the employee associated with the check
First Name	Employee	The employee's first name
Middle Name	Employee	The employee's middle name
Last Name	Employee	The employee's last name
Social Security Number		The employee's Social Security number
Is Employer		Identifies if the tax is an employer tax
Is Employee		Identifies if the tax is an employee tax
Date:
Termination Date		The date the employee is terminated
Hire Date		The date the employee is hired
Amount:
Weeks		The total number of weeks worked for the year
Hours		The total number of hours worked for the year	x
Gross Amount		The amount of the employee's total earnings	x
Subject To		The total pay subject to tax, based on the wage limit for the tax	x
Tax		The amount paid for tax	x
940:
SUI Rate		The rate paid for state unemployment insurance	x
Contribution		The Subject-To amount multiplied by a standard rate of 5.4%	x
Contribution Expected Rate		The amount withheld based on the rate setup for the tax	x
Additional Credit		The difference between the Contribution amount and the actual amount withheld based on the employer’s rate	x
Is 940 Part I		Indicates if this tax included on the 940 Part I inquiry
Is 940 Part II		Indicates if this tax included on the 940 Part II inquiry